LIBRS Data Elements


Data Element Definitions


This page contains information about the specific requirements that go into each of the LIBRS Data Elements. For the short list of available values for each Data Element, go here.


ORI Number (1)


Description: NCIC originating agency identifier number.

Data Characteristics: 9 Character Numeric/Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 10001, 11001, 12001, 13001, 14001, 15001, 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid 9-character NCIC number, where the last 2 positions of the ORI must reflect ‘00’ for all state and local agencies. 10052, 10086, 11004, 12004, 13004, 14004, 15004, 16004 NOT A VALID ORI–NOT ON LIBRS ORI FILE
3 First two positions MUST be the code of the state ‘LA’ in which the incident occurred. 10059 ALL SEGMENTS ON MAGNETIC MEDIA MUST BE FROM SAME STATE - STATE = [state]

Notes:


Incident Number (2)


Description: Agency unique, in-house assigned case number. The Incident Number should contain the current year as part of it when possible to prevent duplication/reuse of incident numbers across different years.

Data Characteristics: 12 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 10001, 11001, 12001, 13001, 14001, 15001, 16001 MUST BE PRESENT–MANDATORY FIELD
2 Zero Reporting Segments (Segment 01) must contain twelve zeroes, same as the Incident Number. 10092 ZERO - REPORTING INCIDENT NUMBER MUST BE ALL ZEROES
3 MUST be left justified with Blank right-fill if under 12 characters in length. 10016, 11016, 12016, 13016, 14016, 15016, 16016 MUST BE LEFT - JUSTIFIED–BLANK DETECTED IN FIRST POSITION
4 Valid character combinations can include A-Z, 0-9, hyphens, and/or blanks. 11017, 11017, 12017, 13017, 14017, 15017, 16017 CANNOT HAVE CHARACTERS OTHER THAN A-Z, 0-9, HYPHEN, AND/OR BLANKS
5 MUST be Blank right-fill if under twelve characters in length. The field CANNOT have embedded Blanks (G) between the first and last characters entered. 10015, 11015, 12015, 13015, 14015, 15015, 16015 CANNOT HAVE EMBEDDED BLANKS BETWEEN FIRST AND LAST NON - BLANK CHARACTERS
6 This field MUST be unique for each incident reported by the agency.
This means that no two incidents can have the same Incident Number.
Some agencies ensure uniqueness by prefixing every incident number with a two-digit year followed by a number starting with 1, while others simply increment the Incident Number by one for each new incident.
10056, 11015, 12015, 13015, 14015, 15015, 16015 INCIDENT ALREADY ON FILE–PREVIOUSLY ADDED TO FILE ON [MM/DD/YYYY]
7 CANNOT have duplicate Incident Number for ‘Time-Window’ Segment. 10087, 11015, 12015, 13015, 14015, 15015, 16015 WINDOW SEGMENTS ALREADY ON FILE WITH THIS INCIDENT NUMBER

Notes:

Definitions:

Concept of time and place provides: If more than one crime was committed by the same person or group of persons and the time and space intervals separating them were insignificant, all of the crimes make up a single incident.

An incident is considered as one or more offenses committed by the same offender or group of offenders acting in concert at the same time and place.

Acting in concert requires that the offenders actually commit or assist in the commission of the crime(s). The offenders must be aware of, and consent to, the commission of the crime(s); or, even if non-consenting, their actions assist in the commission of the offense(s). This is important because all of the offenders in an incident are considered to have committed all of the offenses in the incident. If one or more of the offenders did not act in concert, then there is more than one incident involved.

Same time and place means that the time interval between the offenses and the distancebetween the offenses and the distance between the locations where they occurred were insignificant.

Normally, the offenses must have occurred during an unbroken time duration and at the same or adjourning location(s). However, incidents can also be comprised of offenses which by their nature involve continuing criminal activity by the same offender(s) at different times and places, as long as the activity is deemed to constitute a single criminal transaction. Regarding these situations, the reporting agency will have to use its best judgment.



Incident Date/Hour (3)


Description: Date and Time when the incident occurred or started, or at the beginning of the time period in which it occurred, or date of report if unknown. If an incident occurred before the agency’s “Base Date” but was NOT reported to LIBRS until after the “Base Date” has been implemented, THIS INCIDENT WILL BE REJECTED. These type of incidents (that is, NOT reported until after your Agency’s “Base Date” was implemented) may require your agency to submit an adjusted UCR Summary form to capture these offenses.

Data Characteristics: 11 Character Alpha

Format: MMDDYYYYXHH

Important Note:

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 11001 MUST BE PRESENT–MANDATORY FIELD
2 Each component of the date must be valid:
  • Months must be 01-12
  • Days must be 01-31
  • Four-Digit Year
  • Days CANNOT exceed maximum for the month (EG June CANNOT have 31 days)
  • Incident Date CANNOT exceed the current date.
11005 DATE ENTERED MUST BE A VALID CALENDAR DATE
3 When an ORI becomes inactive, no incident data may be submitted to LIBRS with an incident date on or after that date. However, adjustments to previously submitted data may be done. 11018 DATE CANNOT BE ON OR AFTER THE INACTIVE DATE [MMDDYYYY] OF THE ORI
4 The Incident Date CANNOT be earlier than 01/01/1991 for Inciden Report (‘I’) submissions.
This edit will preclude dates that are obviously incorrect since the FBI began accepting data on this date.
11072 INCIDENT DATE/HOUR FOR ‘I’ RECORDS CANNOT PREDATE 01/01/1991
5 No data regarding an incident previously submitted under the Summary UCR reporting system can be submitted with an incident date later than the date the agency commenced reporting.
It will be regarded as a duplicate submission and be rejected since the Summary UCR system already contains the aggregate data for the months before LIBRS conversion.

In other words, if an agency sends Incident Based Reporting (IBR) data for the first time on 20 July 2019, all ‘Incident Date/Hour’ (DE 3) entries for incidents, recovered property, and arrests must be within July, 2019

The exception is when Exceptional Clearances occur for a pre-IBR incident
In this case, ‘Incident Date/Hour’ (DE 3) may be earlier than July, 2019, but Exceptional Clearance Date (5) must be within July, 2019

LIBRS maintains a table of start dates (Agency Base Dates) for every law enforcement agency in the state
Except for the above example, LIBRS will reject data submitted with an ‘Incident Date/Hour’ prior to the agency’s Base Date (start date).
11073 INCIDENT DATE CANNOT BE BEFORE DATE ORI WENT IBR
6 Incident Date/Hour CANNOT be later than the year and month the data submission file represents. (EG: A June 2019 data submission CANNOT contain incidents occurring after June). 11070 INCIDENT DATE CANNOT BE AFTER YEAR [YYYY] AND MONTH [MM] OF TAPE
7 The Submission Date (C3), in positions 23-30, and the Incident Date MUST be valid entries.

LIBRS uses these two dates to determine if the complete incident should have been reported, or if a subset of the segments should have been submitted as ‘Time Window’ submissions.
11075 CANNOT CALCULATE BASE DATE FROM INCIDENT DATE[MMDDYYYY]
8 Administrative Segments (10) submitted with an Action Type of ‘W’ (Time-Window Submission) CANNOT have a date in ‘Incident Date/Hour’ (DE 3) that would be a valid date for an Incident occurring since the agency’s Base Date. This is also true for any Administrative Segments (10) subsequently submitted with.    
9 Administrative Segments (10) submitted with an Action Type of ‘M’ (Modify) CANNOT change the ‘Incident Date/Hour’ (DE 3) previously submitted in the original Incident Report (Action Type of ‘I’). 11061 CANNOT MODIFY AN INCIDENT DATE THIS WAY–ON FILE IS [MMDDYYYYRHH]
10 Administrative Segments (10) submitted with an Action Type of ‘M’ (Modify) CANNOT change the Report Date Indicator (position 51 of the segment) of Segments which were previously submitted with an Action Type of ‘I’ (Incident Report). 11062 CANNOT MODIFY A REPORT FLAG THIS WAY–ON FILE IS [MMDDYYYYRHH]
11 Administrative Segments (Segment 10) submitted with an Action Type of ‘M’ (Modify) CANNOT change the hour part of ‘Incident Date/Hour’ (DE 3) of incidents previously submitted with in the original Incident Report (Action Type of ‘I’). 11063 CANNOT MDIFY AN INCIDENT HOUR THIS WAY–ON FILE IS [MMDDYYYYRHH]
12 If HOUR is entered it must be 00 through 23. Note: If the Incident Date occurred at exactly midnight, enter the Incident Date as if the time was 1 minute past midnight. EG: If the incident occurred at exactly midnight on Thursday, enter Friday’s date and 00 for the hour. 11052 INVALID HOUR ENTRY
13 If the Incident Date is unknown, use the Report Date. Indicate a Report Date with an ‘R’ in the space before the hour. If this is the Incident Date, then leave the ‘Report’ indicator blank. 11051 REPORT INDICATOR MUST BE BLANK OR ‘R’

Notes:

Examples:


Example Number Description
1 If a robbery occurred at 9:30 p.m. on July 2, 2014, the entry should be ‘07022014G21’ (where ‘G’ is a blank).
2 If a kidnaping started at 11:30 p.m. on November 1, 2014, and ended at 6:00 p.m., on November 16, 2014, the entry should be ‘11012014G23’ (where ‘G’ is a blank).
3 If the date and hour of the incident are unknown, but the date of the report was March 15, 2014, the entry should be ‘03152014RGG’ (where ‘G’ is a blank).
4 If a burglary occurred sometime between 11:15 A.M. on June 24, 2014, and 4:30 P.M. on June 26, 2014, the entry should be 06242014G11 (where “G” is a blank).
5 If a rape occurred on November 15, 2013, but was not reported until January 15, 2014, this incident would reject if your agency’s “Base Date” is December 1, 2013. This incident would not have been reported on your Return A (or whatever other forms would be applicable) for the month of November or for the month of December of 2013.

If your agency submits this incident to LIBRS with an incident date of 11/15/2013, it would REJECT. It would reject because the Incident Date is prior to the date your agency’s data is being kept by the LIBRS and NIBRS databases.

Since this incident CANNOT be accepted into LIBRS and has not been reported to UCR summary, an adjustment would have to be made on UCR Summary forms that apply.


Cleared Exceptionally (4)


Description: Indicates whether the incident was cleared exceptionally. Clearance of one offense clears the entire incident.

Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 11001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 11004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 CANNOT be ‘N’ (Not Applicable) if Exceptional Clearance Date is entered. 11053 VALUE ENTERED CONFLICTS WITH PRESENCE OF AN ENTRY IN EXCEPTIONAL CLEARANCE DATE
4 When a value other than ‘N’ (Not Applicable) is entered, there can be NO Arrestee Segments associated with the Incident. 11071 INCIDENT DATE IS OUTSIDE THE BASE DATE CALCULATION
5 Administrative Segments (10) submitted with an Action Type of ‘M’ (Modify) must have an ‘N’ (Not Applicable) in Cleared Exceptionally (DE 4) indicator when Arrestees are included as part of the original Incident Report. 11064 CLEARED EXCEPTIONALLY FIELD MUST CONTAIN ‘N’ WHEN ARRESTEES WERE REPORTED
6 Administrative Segment (10) submitted with an Action Type of ‘W’ (Time Window Submission) CANNOT contain an ‘N’ (Not Applicable) in Cleared Exceptionally (DE 4). 11054 CLEARED EXCEPTIONALLY CANNOT CONTAIN ‘N’ WITH SEGMENT ACTION TYPE ‘W’

Notes:

Allowed Entries


Enter one code per incident.

Cleared Exceptionally Indicators
A  -  Death of Offender
B  -  Prosecution Declined
C  -  Extradition Denied
D  -  Victim Refused to Cooperate
E  -  Juvenile / No Custody
O  -  Other (Administrative Closing)
N  -  Not Applicable

Examples:


Example Number Description
1 A kidnapper holding a hostage killed himself when the building in which he barricaded himself was surrounded by police. The kidnaping is cleared exceptionally under, ‘Death of the Offender’.


Exceptional Cleared Date (5)

Data Characteristics: 8 Character Date

Format: MMDDYYYY

Requirements:


Requirement Requirement Description Error Number Error Message
1 The clearance date CANNOT be earlier than the incident date. 11055 CLEARANCE DATE [MMDDYYYY] PREDATES INCIDENT DATE [MMDDYYYY]
2 MUST be present if incident was cleared exceptionally with a data value of ‘A’, ‘B’, ‘C’, ‘D’, ‘E’, or ‘O’ in Cleared Exceptionally (DE 4). 11056 AN ENTRY MUST BE MADE WHEN CLEARED EXCEPTIONALLY HAS ENTRIES OF A - E
3 Each component of the date must be valid: Months must be 0-12, days must be 01-31, and year must include the century (19xx, 20xx). In addition, days CANNOT exceed maximum for the month (EG June CANNOT have 31 days).

The Exceptional Clearance Date CANNOT be greater than that entered within the Reporting Period (DE C4).

For example, if the Reporting Period is 062019 (June 2019), then the Exceptional Clearance Date CANNOT contain any date 07/01/2019 or greater.
11005 DATE ENTERED MUST BE A VALID CALENDAR DATE
4 Administrative Segments (10) submitted with an Action Type of ‘W’ (Time-Window Submission) must contain Cleared Exceptionally (DE 4) and Exceptional Clearance Date (DE 5).

Both data elements must be present to be a valid submission.
11057 MUST BE PRESENT FOR TIME WINDOW SEGMENT
5 Administrative Segments (10) submitted with an Action Type of ‘W’ (Time-Window Submission) CANNOT have an Exceptional Clearance Date (DE 5) earlier than the ‘Time-Window’ Base Date

This is also true for any ‘M’ (Modify) submissions subsequent to a previously submitted Time-Window Submission (Action Type of ‘W’).
11020 EXCEPTIONAL CLEARANCE DATE CANNOT PREDATE BASE DATE
6 Administrative Segments (10) submitted with an Action Type of ‘M’ (Modify) and an Exceptional Clearance (DE 4) indicator of ‘N’ (Not Applicable) CANNOT have an entry in Exceptional Clearance Date (DE 5). 11066 CANNOT HAVE ENTRY IN EXCEPTIONAL CLEARANCE DATE IF CLEARED EXCEPTIONALLY IS ‘N’
7 Administrative Segments (10) submitted with an Action Type of ‘M’ (Modify) for a previously submitted Time-Window Submission (Action Type of ‘W’) must have an Exceptional Clearance Date (DE 5). 11067 DATE CANNOT BE BLANK FOR SEGMENT
8 Administrative Segments (10) submitted with an Action Type of ‘W’ (Time-Window Submission) or ‘M’ (Modify) CANNOT have an Exceptional Clearance Date (DE 5) earlier than the date the ORI was certified for LIBRS submission. 11074 EXCEPTIONAL CLEARANCE DATE PREDATES DATE ORI WENT IBR

Notes:

Examples:


Example Number Description
1 The incident was cleared on the books of the reporting agency on May 27. It was entered into the local computer on June 6, 2019, and was submitted to LIBRS sometime in July of 2019. The date ‘05272019’ should be entered into this data element.


Offense Sequence Number (L6)


Data Characteristics: 3 Character Numeric

Requirements:

Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 12001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be numeric entry (001 through 999) with zero left-fill. Offense Sequence Number (DE L6) distinguishes one offense from another. 15002 CONTAINS NON NUMERIC ENTRY
3 Must be unique – CANNOT be duplicated. 25001 MUST BE UNIQUE–CANNOT BE DUPLICATED

Notes:



Offense Sequence Number Reference (L6R)


Data Characteristics: 3 Character Numeric

Requirements:

Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 90021 OFFENSE SEQUENCE NUMBER MUST BE PRESENT–CANNOT BE BLANK
2 MUST be numeric entry (001 through 999) with zero left-fill. 90022 OFFENSE SEQUENCE NUMBER MUST BE NUMBER ENTRY WITH ZERO LEFT - FILL
3 MUST match the Offense Sequence Number (DE L6) of one of the Offense segments submitted in the corresponding incident. 90024 PROPERTY SEQUENCE NUMBER DOES NOT MATCH ANY PROVIDED PROPERTIES’ SEQUENCE NUMBERS

Notes:


Louisiana Revised Statute (6)


Data Characteristics: 12 Character Alpha

Format: TT:SSSS.S/P-I

  Louisiana Revised Statute Format
TT Title
SSSS.S Section
PPP/I Subpart, or
Subpart with Qualifier, or
Qualifier, or
Juvenile Qualifier, and An Inchoate Modifier, if applicable, would be indicated
by a dash with a data value behind the LRS Code that defines the offense.**


Requirements:


Requirement Requirement Description Error Number Error Message
1   12001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be numeric entry (001 through 999) with zero left-fill. 90022 OFFENSE SEQUENCE NUMBER MUST BE NUMBER ENTRY WITH ZERO LEFT - FILL

Examples:


Example Number Description
1 When 14:42 is submitted as a Louisiana Revised Statute LRS (6), LIBRS will need Qualifiers to determine if the offense should be classified as a forcible rape or as a forcible sodomy. If the offense is submitted as a 14:42/V, this would translate to a forcible rape offense, whereas if this offense is submitted as a 14:42/A this would translate to a forcible sodomy offense.

Without any Qualifiers, LIBRS has no way to determine which offense this LRS should be reported as, and the entire incident would be rejected. The agency will receive the following error message: ‘This LRS Code must be submitted with a Qualifier to define offense applicable.’
2 If an incident involved a robbery (14:64) and a forcible rape (14:42.1/V), two LRS offenses should be submitted. The 14:64 does not require any Qualifier, but the 14:42.1 does require a Qualifier.
3 If two females were raped in an incident, two LRS offenses should be submitted for rape: One LRS should be reported for each victim – in this case, both LRS codes should be submitted as 14:42.1/V for Victim 001 and 14:42.1/V for Victim 002)
4 14:59/A1 – In this example, “A1” refers to Subpart A, Paragraph 1 of the LRS, and would be reported to the FBI as being in the category of All Other Offenses (NIBRS 90Z).
5 14:59/A9 – In this example, “A9” refers to the Subpart A, Paragraph 9 and would be reported to the FBI as being in the category of Weapon Law Violation (NIBRS 520).
6 14:228/A6 – In this example, “A6” refers to the Subpart A, Paragraph 6 of the LRS, and with no Qualifier would be reported to the FBI as All Other Larceny (NIBRS 23H).
7 14:228/A6Y – In this examle”A6” refers to the Subpart A, Paragraph 6 of the LRS, and with a Qualifier of “Y”, would be reported to the FBI as Destruction/Damage/Vandalism of Property (NIBRS 290)
8 14:90/G – “G” refers to a Qualifier (see Qualifier List) and would be reported to the FBI as the offense of Betting/Wagering (NIBRS 39A).
9 14:51/U – “U” refers to a Qualifier (see Qualifier List) and would be reported to the FBI as the offense of Arson (NIBRS 200).
10 If the LRS offense is Aggravated Assault (14:87.2/F) and the Offender or the Arrestee was responsible for Accessory After the Fact then the agency would submit the following: 14:87.2/F-A. This will be reported to the FBI as an Aggravated Assault, Accessory After the Fact as the offense and for LIBRS reporting this will be considered as All Other Offenses (NIBRS 90Z).


Refer to the Master LIBRS/LRS Code Table to determine:


Warning Messages will be returned for the following LRS codes:

LRS Code Description Warning Number Warning Message
14:30.1 With no Qualifier will be reported to the FBI as Murder and Non-negligent Homicide (NIBRS 09A) 22125 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER WILL BE REPORTED AS MURDER AND NONNEGLIGENT MANSLAUGHTER (09A)
14:32.1 With no Qualifier will be reported to the FBI as Driving Under the Influence (NIBRS 90D) 22025 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS DRIVING UNDER THE INFLUENCE(90 D)
14:44.1 With no Qualifier will be reported to the FBI as Kidnaping (NIBRS 100) 22030 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS KIDNAPPING(100)
14:60 With no Qualifier will be reported to the FBI as a Robbery (NIBRS 120) 22130 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS A ROBBERY (120)
14:65.1 With no Qualifier will be reported to the FBI as a Purse Snatching (NIBRS 23B) 22035 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS PURSE - SNATCHING(23 B)
14:70.4 With no Qualifier will be reported to the FBI as a Credit Card/Automatic Teller Machine Fraud (NIBRS 26B) 22135 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS CREDIT CARD / AUTOMATIC TELLER MACHINE FRAUD (26B)
14:70.5 With no Qualifier will be reported to the FBI as Bribery (NIBRS 510) 22140 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS BRIBERY (510)
14:93 With no Qualifier will be reported to the FBI as a Family Offense Nonviolent (NIBRS 90F) 22040 WARNING THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS A FAMILY OFFENSE NONVIOLENT(90 F)
14:107.1 With no Qualifier will be reported to the FBI as All Other Offenses (NIBRS 90Z) 22045 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS ALL OTHER OFFENSE(90 Z)
14:129.1 With no Qualifier will be reported to the FBI as a Simple Assault (NIBRS 13B) 22050 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER IS REPORTED AS SIMPLE ASSAULT(13 B)

Hard-Coded Edits for LRS Codes Without a Property Description-Based Qualifier:

LRS Code Description Warning Number Warning Message
14:67 When submitted with no Qualifier will be reported to the FBI as All Other Larceny-Theft (NIBRS 23H)    
14:67 When submitted with no Qualifier AND Property Description (DE 15) is other than: ‘03’, ‘04’, ‘05’, ‘24’, ‘28’, ‘37’ or ‘38’ 22055 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER WILL BE REPORTED AS ALL OT HER LARCENY - THEFT OFFENSE(23 H).IF THIS IS NOT THE CORRECT PROPERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE.
14:67 When LRS 14:67 is submitted with no Qualifier AND Property Description (DE 15) is “38”, the offense will be reported to the FBI as Theft of Motor Vehicle Parts (NIBRS 23G) 22060 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER AND DE #15 = ‘38’ WILL BE REPORTED AS THEFT OF MOTO VEHICLE PARTS(23 G).IF THIS IS NOT THE CORRECT PROPERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE
14:67 When LRS 14:67 is submitted with no Qualifier AND Property Description (DE 15) is “03”, “05”, “24”, “28”, or “37”, the offense will be reported to the FBI as Motor Vehicle Theft (240) 22065 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER AND DE #15 = ‘03’, ‘05’, ‘24’, ‘28’, OR ‘37’ WILL BE REPORTED AS MOTOR VEHICLE THEFT(240).IF THIS IS NOT THE CORRECT PROPERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE
14:67 When LRS 14:67 is submitted with no Qualifier AND Property Description (DE 15) is “04”, the offense will be reported as Theft of a Bicycle 22070 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER AND DE #15 = ‘04’ WILL BE REPORTED AS THEFT OF A BICYCLE.IF THIS IS NOT THE CORRRECT PROPERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE.
14:68 LRS 14:68 will be reported to the FBI as All Other Larceny-Theft (NIBRS 23H) 22071 WARNING - THIS LRS SUBMITTED WILL BE REPORTED AS ALL OTHER LARCENY - THEFT OFFENSE(23 H).IF THIS IS NOT THE CORRECT PROPERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE.
14:68 When LRS 14:68 is submitted AND Property Description (DE 15) is “03”, “05”, “24”, “28” or “37”, Motor Vehicle Theft (NIBRS 240) 22072 WARNING - THIS LRS SUBMITTED AND DE #15 = ‘03’, ‘05’, ‘24’, ‘28’, OR ‘37’ WI LL BE REPORTED AS MOTOR VEHICLE THEFT(240).IF THIS IS NOT THE CORRECT PRO PERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE.

Allowed Entries for Juvenile Qualifiers:

LIBRS accepts the following juvenile specific reportable offenses that are NOT part of the list of LRS codes. Agency should submit the following codes in this data element for juvenile specific offenses:

LRS Code Description NIBRS Crime Against
JU:CUR Juvenile Curfew Violations will be reported to the FBI as Curfew/Loitering/Vagrancy violations 90B Society
JU:RUN Juvenile Runaways will be reported to the FBI under Runaways offense 90I Society - Not a crime
JU:TRU Juvenile Truancy will be reported to the FBI as All Other Offenses 90Z Society - Not a Crime
JU:UNG Juvenile Ungovernables will be reported to the FBI under Disorderly Conduct Offense 90C Society

LRS Qualifiers List

Qualifiers must be associated with the LRS codes as shown in the LIBRS/LRS Master Code Table. Only the combinations shown in the table below qualify as a valid entry in Data Element # 6 (LRS of Offense) and Data Element # 45 (LRS of Arrest Offense). An agency CANNOT append these Qualifiers to any LRS Code to classify offense to be reported, unless it is a valid LRS Code combination as classified on the LIBRS/LRS Master Code Table.

Qualifier Description NIBRS Description NIBRS Code Crime Against
AA Vehicular Homicide with Intent to Kill Murder and Nonnegligent Manslaughter 09A Person
A Anal penetration - Anal sexual intercourse with another person, forcibly and/or against that person’s will; or not forcibly or against the persons will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity Forcible Sodomy 11B Person
B Theft from Building - A theft from within a building which is either open to the general public or where the offender has legal access. Theft from Building 23D Property
C Theft from Coin Operated Machine - Theft from a machine or device which is operated or activated by the use of coins. Theft from Coin Operated Machine 23E Property
D Drug/Narcotic Violations - Offender unlawfully distributes or dispenses a controlled dangerous substance to a recipient or to another who subsequently distributes or dispenses such controlled dangerous substance, which is the direct cause of the death of the person who ingested or consumed the controlled dangerous substance. Drug/Narcotic Violations 35A Society
E Embezzlement - Unlawful misappropriation by an offender to his/her own use or purpose of money, property, or some other thing of value entrusted to his/her care, custody, or control. Embezzlement 270 Property
F Actual Force Used Against a Victim or Threat of Force Displaying a Weapon - Might be used to determine if a purse snatching is to be reported as Strong Arm Robbery 14:65.1/F, or as Larceny Theft 14:65.1 Aggravated Assault, Person, or Robbery 13A or 120 Person
FR Fraud - False Pretense/Swindle/Confidence Game Intentional misrepresentation of existing fact or condition, or the use of some other deceptive scheme or device, to obtain money, goods, or other things of value. False Pretense/Swindle/Confidence Game 26A Property
G Betting and Wagering - To unlawfully stake money or something else of value on the happening of an uncertain event or on the ascertainment of a fact in dispute. Betting/Wagering 39A Society
H Inhabited Dwelling - Structure occupied as a place of settled residence or habitat lived in regularly or routinely. Arson reporting Arson 200 Property
I Immovable Structures - Fixed permanent or immovable things; include house trailer or houseboat if used as permanent dwelling.

Burglary: Unlawful entry into a building or other structure with intent to commit a felony or a theft

Trespass of Real Property: To unlawfully enter land, a dwelling, or other real property
Burglary or Trespass of Real Property 220 or 90J Property or Society
J Self Inflicted Serious Bodily Injuries All Other Offenses 90Z Person
JU:CUR Juvenile Curfew Violations - will be reported to the FBI as curfew/loitering/ vagrancy violations Curfew/Loitering/Vagrancy Violations 90B Society
JU:RUN Juvenile Runaways - will be reported to the FBI under Runaways offense Runaway 90I Society - Not a Crime
JU:TRU Juvenile Truancy - Absent from school without permission. All Other Offenses 90Z Society - Not a Crime
JU:UNG Juvenile Ungovernables - will be reported to the FBI as Disorderly Conduct Disorderly Conduct 90C Society
K Pocket Picking - Theft of articles from another person’s physical possession by stealth where the victim usually does not become immediately aware of the theft Pocket Picking 23A Property
L Murder and Non Negligent Manslaughter - Willful nonnegligent killing of one human being by another human being live born not an embryo or fetus in utero Murder and Non-Negligent Manslaughter 09A Person
M Movable Structures - Tents, boats, airplanes, lawnmowers, hand tools, farm and construction equipment, etc… not permanent dwellings Larceny Theft - All Other Larceny 23H Property
N Rubbing/Touching - No actual penetration ‘indecent liberties’, ‘child molesting’, no elements of 11A, 11B or 11C were applicable Forcible Fondling 11D Person
0 Oral Intercourse - Oral sexual intercourse with another person, forcibly and/or against that person’s will. Or, not forcibly or against the persons will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity Forcible Sodomy 11B Person
P Sexual Assault With an Object - To use an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of another person, forcibly and/or against that person’s will. Or, not forcibly or against the persons will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental or physical incapacity Sexual Assault With an Object 11C Person
Q Victim Had Offender Inflict Serious Bodily Injuries to Him/Her - Victim made the offender inflict injuries to his/her person no intent on part of the offender Aggravated Assault 13A Person
R Operating/Assisting Gambling - To unlawfully operate, promote, or assist in the operation of a game of chance Operating/Promoting/ Assisting Gambling 39B Property
S Shoplifting - The theft, by someone other than an employee of the victim, of goods or merchandise exposed for sale Shoplifting 23C Property
T Threat of Force Used Against the Victim - No weapons and no physical attack used in this threat Intimidation 13C Person
U Uninhabited Dwelling - Structures uninhabited or abandoned or not normally in use. Arson reporting Arson 200 Property
V Vaginal penetration - With force or without force where the victim is incapable of giving consent because of youth or because of temporary or permanent mental incapacity Forcible Rape 11A Person
W Fetal Death - Human embryo or fetus in utero All Other Offenses 90Z Society
X Falsified Records by Forgery or Counterfeiting - Altering, copying, or imitation of something, without authority or right, with the intent to deceive or defraud by passing the copy or thing altered or imitated as that which is original or genuine. Or, the selling, buying, or possession of an altered, copied, or imitated thing with the intent to deceive or defraud Counterfeiting/Forgery 250 Property
Y Destroyed Records or Property Destruction/Damage/Vandalism of Property 290 Property
Z Theft from a Motor Vehicle - Theft of articles from motor vehicle whether locked or unlocked Theft from a Motor Vehicle 23F Property

Notes:


Agency Supplied NIBRS Code (N6)


Data Characteristics: 3 Character AlphaNumeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 06002 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2   90034 MUST PROVIDE A NIBRS CODE


Offense Attempted/Completed (7)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 12001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code of ‘A’ (Attempted) or ‘C’ (Completed). 12051 INVALID CODE
3 When Attempted (‘A’) is entered and Louisiana Revised Statute (DE 6) is either a Crime Against Property, or a Gambling (NIBRS 39A or NIBRS 39B), Kidnaping (NIBRS 100) or Drug/Narcotic offense (NIBRS 35A or 35B), then Type of Property Loss (14) must be None (1) or Unknown (8). 10077 NEED A PROPERTY LOSS CODE OF ‘1’ OR ‘8’ WHEN THIS OFFENSE IS ATTEMPTED
4 When Completed (‘C’) is entered and Louisiana Revised Statute (DE 6) is either a Crime Against Property, or a Gambling (NIBRS 39A or NIBRS 39B), Kidnaping (100), or Drug/Narcotic offense (NIBRS 35A or NIBRS 35B), then Property Segments 30 and 31 must be present with a valid code in Type of Property Loss (DE 14). 10078 A VALID PROPERTY LOSS CODE DOES NOT EXIST FOR THIS COMPLETED OFFENSE
5 Offense Attempted/Completed (DE 7) must be Completed (‘C’) when Louisiana Revised Statute (DE 6) is an ‘Assault’ or ‘Homicide’. 12056 OFFENSE CODES OF MURDER(09 A, 09 B, 09 C) AND ASSAULT(13 A, 13 B, 13 C) MUST HAVE ENTRY OF ‘C’

Notes:

Allowed Entries


Enter one code per incident.

Offense Attempted/Completed
A  -  Attempted
C  -  Completed


Examples:


Example Number Description
1 During the same incident, Victim Number One (001) was raped and the Offender attempted to rape Victim Number Two (002), but had to leave the scene before the act was consummated due to the arrival of the police.

Offense 001 should be entered as Aggravated Rape (LRS 14:42/V) and have Completed (‘C’) entered in Offense Attempted/Completed (DE 7). Offense 002 should also be entered as Aggravated Rape (LRS 14:42/V), but will have Attempted (‘A’) entered in Offense Attempted/Completed (DE 7).


Offender Suspected of Using/Gaming Motivation (8)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 14001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code on Master LIBRS/LRS Code Table. 14004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 If more than one code entered, CANNOT be a duplicate. 12006 ERROR - DUPLICATE VALUE = (VALUE)
4 Value ‘N’ = Not Applicable is mutually exclusive of any other value entered, i.e., ‘N’ is to be entered only if no other code applies. 12007 ERROR - MUTUALLY EXCLUSIVE VALUE = [value]

Notes:

Allowed Entries


Offender Suspected of Using/Gaming Motivation
A  -  Alcohol
C  -  Computer Equipment
D  -  Drugs/Narcotics
G  -  Gaming Activity Motive for Crime
N  -  Not Applicable (LIBRS Only)


Examples:


Example Number Description
1 Witness to an assault reported that the Victim and Offender were in a bar drinking beer when an argument broke out and the Offender attacked the Victim with a knife. Alcohol (‘A’) should be entered in Offender Suspected of Using/Gaming Motivation (DE 8).
2 A computer ‘hacker’ used his personal computer and the Internet to gain access to a company’s computer system and steal proprietary data. Computer Equipment (‘C’) should be entered in Offender Suspected of Using/Gaming Motivation (DE 8).
3 Offender robbed a bank and a police officer arrested him while trying to leave the bank. Under questioning, the Offender told the officer he needed money because he lost $10,000 that morning at the river boat casino. The officer also smelled alcohol on his breath. Both Alcohol (‘A’) and Gaming Activity Motive for Crime (‘G’) should be entered into Offender Suspected of Using/Gaming Motivation (DE 8).


Bias Motivation/Bias Crime Type (8A)


Data Characteristics: 2 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 14001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code on Master LIBRS/LRS Code Table. 14004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:


List of Allowed Entries for DE 8A is on the following page:

Allowed Entries:


Enter only one code for each Offender Segment (40):

Bias Motivation/Bias Crime Type
Race/Ethnicity/Ancestry
11  -  Anti-White
12  -  Anti-Black or African American
13  -  Anti-American Indian / Alaskan Native
14  -  Anti-Asian
15  -  Anti-Multiple Races, Group
16  -  Anti-Native Hawaiian or Other Pacific Islander
31  -  Anti-Arab
32  -  Anti-Hispanic or Latino
33  -  Anti-Other Race/Ethnicity/Ancestry

Religion
21  -  Anti-Jewish
22  -  Anti-Catholic
23  -  Anti-Protestant
24  -  Anti-Islamic (Muslim)
25  -  Anti-Other Religion
26  -  Anti-Multiple Religions, Group
27  -  Anti-Atheism/Agnosticism
28  -  Anti-Mormon
29  -  Anti-Jehovah’s Witness
81  -  Anti-Eastern Orthodox (Russian, Greek, Other)
82  -  Anti-Other Christian
83  -  Anti-Buddhist
84  -  Anti-Hindu
85  -  Anti-Sikh

Sexual Orientation
41  -  Anti-Gay (Male)
42  -  Anti-Lesbian (Female)
43  -  Anti-Lesbian, Gay, Bisexual or Transgender (Mixed Group)
44  -  Anti-Heterosexual
45  -  Anti-Bisexual

Disability
51  -  Anti-Physical Disability
52  -  Anti-Mental Disability

Gender
61  -  Anti-Male
62  -  Anti-Female

Gender Identity
71  -  Anti-Transgender
72  -  Anti-Gender Non-Conforming

None/Unkown
88  -  None (No Bias)
99  -  Unknown (Offender’s Motivation Not Known)


In LIBRS, incidents not having facts that indicate biased motivation on the part of the Offender are to be coded as None (88), while incidents involving ambiguous facts (that is, where some facts are present, but not conclusive) are to be coded Unknown (99).

If any Bias Motivation/Bias Crime Type codes are used, other than None (88) or Unknown (99), then the incident will be considered a hate crime, and the Louisiana Revised Statute (DE 6) probably should be appended with the Hate Crime Penalty Enhancer (-H) to represent enhanced penalties related to hate crimes in LRS 14:107.2.



Location Type (9)


Data Characteristics: 2 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 12001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code on Master LIBRS/LRS Code Table. 12004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:


List of Allowed Entries for DE 9 is on the following page:

Allowed Entries:


Enter only one (1) code per Offense Segment:

Location Type
01  -  Air, Bus, Train or Terminal
02  -  Bank, Savings and Loan (incl. other Financial Institutions)
03  -  Bar or Night Club
04  -  Church, Synagogue or Temple (includes other Religious Buildings..)
05  -  Commercial or Office Building
06  -  Construction Site
07  -  Convenience Store
08  -  Department or Discount Store
09  -  Drug Store, Doctor's Office or Hospital (includes Medical Supply Building)
10  -  Field or Woods
11  -  Government or Public Building
12  -  Grocery or Supermarket
13  -  Highway, Road or Alley (includes Street)
14  -  Hotel, Motel, Etc. (includes Temporary Lodgings)
15  -  Jail or Prison
16  -  Lake or Waterway
17  -  Liquor Store
18  -  Parking lot/Garage
19  -  Rental storage Facility
20  -  Residence/Home
21  -  Restaurant
22  -  School
23  -  Service or Gas Station
24  -  Specialty Store (incl. Fur Store, Jewelry Store, TV Store, Dress Shop, etc.)
25  -  Other or Unknown (use only if no other code applies)
37  -  Abandoned or Condemned Structure
38  -  Amusement Park
39  -  Arena, Stadium, Fairgrounds or Coliseum
40  -  ATM Separate from Bank
41  -  Auto Dealership (New or Used)
42  -  Camp or Campground
44  -  Daycare Facility
45  -  Dock, Wharf, Freight or Modal Terminal
46  -  Farm Facility
47  -  Gambling Facility, Casino or Race Track
48  -  Industrial Site
49  -  Military Installation
50  -  Park or Playground
51  -  Rest Area
52  -  School: College or University
53  -  School: Elementary or Secondary
54  -  Shelter: Mission or Homeless
55  -  Shopping Mall
56  -  Tribal Lands
57  -  Community Center
58  -  Cyberspace

Examples:

Example Number Description
1 An assault started in a bar (‘03’), continued into an adjoining parking lot (‘18’), and ended in the street (‘13’). As the bar was the location where the offense was initiated and best describes the circumstances of the crime, Bar/Night Club (‘03’) should be entered.
2 Two Offenders robbed a bar. One of the Offenders raped a female customer in the bar while the other Offender stood at the door with a gun. In this case, there is one incident, with two offenses: robbery and forcible rape. The location of the robbery would be Bar/Night Club (‘03’), and the location of the forcible rape would also be Bar/Night Club (‘03’).


Number of Premises Entered (10)


Data Characteristics: 2 Character Alpha/Numeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be entered if Louisiana Revised Statute (DE 6) has a NIBRS Offense code as defined on the Master LIBRS/LRS Code Table of 220 and Location Type (DE 9) contains Hotels/Motels/Etc. (‘14’) or Rental Storage Facility (‘19’). 12057 MUST BE PRESENT WITH AN OFFENSE CODE OF 220 AND A LOCATION TYPE OF 14 OR 19
2 MUST be numeric entry of 01-99 if entered. 12002 CONTAINS NON NUMERIC ENTRY
3 When entered, Location Type 9 (9) must be Hotel/Motel/Etc. (‘14’) or Rental Storage Facility (‘19’), and LRS (DE 6) has a related NIBRS offense code of 220 as defined on the Master LIBRS/LRS Code Table 12052 OFFENSE CODE MUST BE BURGLARY WITH LOCATION TYPE OF 14, 19 FOR DATA TO BE ENTERED

Notes:

Examples:


Example Number Description
1 A ‘self-storage’ building was burglarized and 11 rented storage compartments were forcibly entered. The number ‘11’ (for eleven compartments) should be entered into Number of Premises Entered (DE 10).


Method of Entry (11)


Data Characteristics: 1 Character Alpha

Requirements:


Requirment Requirement Description Error Number Error Message
1 MUST be a valid code. 12004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 MUST be entered if Louisiana Revised Statue (6) has a NIBRS offense code of 220 (Burglary) as defined on Master LIBRS/LRS Code Table. 12053 MUST BE PRESENT WHEN OFFENSE CODE IS 220(BURGLARY)
3 MUST be blank when offense code is not Burglary (NIBRS 220). 12054 MUST BE BLANK WHEN OFFENSE IS OTHER THAN(BURGLARY)

Notes:

Allowed Entries:


Enter only one (1) code per Offense Segment:

Location Type
F  -  Force
N  -  No Force

Examples:


Example Number Description
1 Investigation of a burglary complaint disclosed that the Offender(s) entered the building through an unlocked street door, then forced a locked door to an office and stole a typewriter. Since one door was forced, the Method of Entry should be entered as Force (“F”).


Type of Criminal Activity/Gang Information Nos. 1, 2 and 3 (12)

This section is split into two parts. The first part details the requirements when DE 12 is used as a Type of Criminal Activity descriptor, and the second when used as a Gang Activity descriptor.

Data Characteristics: 1 Character Alpha

Requirements (Criminal Activity):


The following requirements are for Type of Criminal Activity Only:

Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 12004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 If more than one code entered, CANNOT be a duplicate. 12006 ERROR - DUPLICATE VALUE = (VALUE)
3 MUST be entered if Louisiana Revised Statute (DE 6) has one of the following NIBRS offense codes, AND Louisiana Revised Statute (DE 6) is a ‘Crime Against Property’:
  • 250, 280
  • 35A, 35B
  • 370
  • 39C
  • 520
  • 90A, 90Z
12019 DATA CAN ONLY BE ENTERED FOR SPECIFIC OFFENSES
3A Type of Criminal Activity/Gang Information (DE 12) MUST have a valid code when NIBRS Offense Code is 250. 84005 WHEN LRS = 250, DE 12 MUST HAVE A VALID CODE.
3B When NIBRS Offense Code is 35A or 35B, then Type of Criminal Activity/Gang Information (DE 12) MUST have a valid code. 84007 WHEN LRS = 35 A OR 35 B, DE 12 MUST HAVE A VALID CODE.
3C When NIBRS Offense Code is 370 the following MUST be true::
  • Type of Criminal Activity/Gang Information (DE 12) MUST have a valid code.
  • Type of Victim (DE 25) MUST be Society ('S').
84015 WHEN LRS = 370, DE 12 MUST HAVE A VALID CODE AND DE 25 MUST EQUAL ‘S’.
3D When NIBRS Offense Code is 280 the following MUST be true::
  • Type of Criminal Activity/Gang Information (DE 12) MUST have a valid code.
84020 WHEN LRS = 280, DE 12 MUST HAVE A VALID CODE.
3E When NIBRS Offense Code is 520 the following MUST be true:
  • Type of Criminal Activity/Gang Information (DE 12)
  • Type of Weapon/Force Involved (DE 13) MUST have a valid code
  • Type of Victim (DE 25) MUST be Society ('S').
84021 WHEN LRS = 520, DE 12 & DE 13 MUST HAVE A VALID CODE AND DE 25 MUST BE EQUAL TO ‘S’.
3F Type of Criminal Activity/Gang Information (DE 12) MUST have a valid code when NIBRS Offense Code is 39C. 84210 WHEN LRS = 39 C, DE 12 MUST HAVE A VALID CODE.
3G Type of Criminal Activity/Gang Information (DE 12) MUST have a valid code and cannot be None when NIBRS Offense Code is 720. 90031 WHEN THE OFFENSE WITH NIBRS = 720;CRIMINAL ACTIVITY(DE 12) MUST BE A VALID CODE AND IT CANNOT BE NONE;VALID CODES FOR THE ENTRY AT CRIMINAL ACTIVITY(DE 12) = ‘A’ ‘F’ ‘I’ ‘S’
4 MUST be entered if Louisiana Revised Statute (DE 6) has one of the following NIBRS Offense codes, AND Louisiana Revised Statute (DE 6) is a ‘Crime Against Person’:
  • 09A, 09B
  • 100
  • 11A, 11B, 11C, 11D
  • 13A, 13B, 13C
OR Is one of the following NIBRS Offense code AND is an LRS of type ‘Crime Against Property’:
  • 120
12020 DATA ELEMENT 12 MUST BE ENTERED FOR ASSAULT, HOMICIDE (EXCEPT 09C), KIDNAPPING/ABDUCTION, ROBBERY, AND FORCIBLE SEX OFFENSES

Notes:


List of Allowed Entries for DE 12 is on the following page:

Allowed Entries (Criminal Activity)


Up to three (3) of the following Type of Criminal Activity Codes can be entered for offenses. These offenses can only be of NIBRS type 250, 35B, 520, 280, 39C, 90A, 35A, 370 and 90Z.

Type of Criminal Activity Codes
B  -  Buying / Receiving
C  -  Cultivation / Manufacturing / Publishing
D  -  Distribution / Selling
E  -  Exploiting Children
I  -  Possession with Intent to Sell. Sent to NIBRS as code 'P'
O  -  Operating/Promotion/Assisting
P  -  Possessing/Concealing
T  -  Transporting/Transmitting/Importing
U  -  Using/Consuming
X  -  Other. Sent to NIBRS as code 'P'
A  -  Simple/Gross Neglect
F  -  Organised Abuse
I  -  Intentional Abuse and Torture
S  -  Animal Sexual Abuse



Examples (Criminal Activity):


Example Number Description
1 The Offenders published and sold pornographic photographs of children. Therefore, up to three types of Criminal Activity can be entered: Cultivating/Manufacture/Publishing (“C”), Distributing/Selling (“D”), and Exploiting Children (“E”).


Type of Criminal Activity/Gang Information Nos. 1, 2 and 3 (12)


Requirements (Gang Activity):


The following requirements are for Gang Information Only:

Requirement Requirement Description Error Number Error Message
4   12019 DATA CAN ONLY BE ENTERED FOR SPECIFIC OFFENSES
5 A value of None/Unknown (‘N’) is mutually exclusive with any other Gang Information codes. 12017 CANNOT HAVE CHARACTERS OTHER THAN A - Z, 0 - 9, HYPHEN, AND / OR BLANKS

Notes:

Allowed Values


Type of Gang Information Codes
J  -  Juvenile Gang
G  -  Other Gang
N  -  None or Unknown


Examples (Gang Information):


Example Number Description
1 Two males, aged 19, were on bicycles riding through a neighborhood when they were approached by three males and forced to stop. Words were exchanged and one of the bicyclists was attacked. Each of the three attackers, one, aged 16 and the other two, aged 17, had identical tattoos on their upper arm. This marking was commonly associated with a local gang. The entry for Type of Criminal Activity/Gang Information should be Juvenile Gang (“J”).


Type of Weapon/Force Involved Nos. 1, 2 and 3 (13)

Data Characteristics: 3 Character Alpha

Requirements :


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 12004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 If more than one code entered, CANNOT be a duplicate. 12006 ERROR - DUPLICATE VALUE = (VALUE)
3 Value ‘99’ (None) is mutually exclusive with any other value, i.e. ‘99’ to be entered only if no other code applies. 12007 ERROR - MUTUALLY EXCLUSIVE VALUE = [value]
4 MUST be entered if Louisiana Revised Statute (DE 6) has one of the following NIBRS Offense codes:
  • 09A, 09B, 09C
  • 100, 120
  • 11A, 11B, 11C, 11D
  • 13A, 13B, 210
  • 520
12019 DATA CAN ONLY BE ENTERED FOR SPECIFIC OFFENSES
5 If the firearm is one of the following types of automatic weapons, add ‘A’ as the third character:
  • 11 Firearm (Type not Stated)
  • 12 Handgun
  • 13 Rifle
  • 14 Shotgun
  • 15 Other Firearm.
12058 WEAPON TYPE MUST = 11, 12, 13, 14, OR 15 FOR AN ‘A’ IN THE AUTO INDICATOR
6 The third character of Type of Weapon/Force Involved (DE 13) must be Automatic (A) or Blank (G). 12055 AUTOMATIC INDICATOR MUST BE BLANK OR ‘A’
7 When an Offense Segment (20) is submitted for one of the following Louisiana Revised Statutes (DE 6), the Offense will be reported to the FBI as a Simple Assault (13B) and must have Personal Weapons (40), Other (90), or Unknown (95) entered in Type of Weapon/Forced Involved. 12065 INVALID WEAPON WITH AN OFFENSE OF SIMPLE ASSAULT(13 B);ACCEPTED WEAPON CODES ARE 40, 90, 95.
8 When a Homicide Offense (NIBRS 09A, 09B, or 09C) is submitted, Type of Weapon/Force Involved (DE 13) CANNOT have None (99) entered. Some Type of Weapon/Force Involved other than None (99) must be used in a Homicide Offense. 12067 INVALID WEAPON WITH AN OFFENSE
9 If the Louisiana Revised Statute (DE 6) is a simple assault (NIBRS 13B), but the weapon involved is:
  • 11/11A Firearm or Automatic Firearm
  • 12/12A Handgun or Automatic Handgun
  • 13/13A Rifle or Automatic Rifle
  • 14/14A Shotgun or Automatic Shotgun
  • 15/15A Other Firearm or Other Automatic Firearm
This Offense should be reported as an Aggravated Assault (NIBRS 13A).
12069 POSSIBLE CLASSIFICATION ERROR OF AGGRAVATED ASSAULT ‘13A’ CODED AS SIMPLE ‘13B’
10 For Human Trafficking Offenses (NIBRS Codes 64A, 64B and 40C), a data value for Type of Weapon/Force Involved (13) MUST be specified.    
11 If the Louisiana Revised Statute (DE 6) is an Aggravated Assault (NIBRS 13A), Weapon/Force involved (DE 13) cannot be None (99) with the Type of Injury (DE 33) other than None (N) 90036 INVALID TYPE OF WEAPON / FORCE INVOLVED WITH AN OFFENSE OF NIBRS = 13 A;WEAPON / FORCE INVOLVED CANNOT BE NONE WITH THE INJURY TYPE OTHER THAN NONE

Notes:


List of Allowed Entries for DE 13 is on the following page:

Allowed Entries:

Can enter up to three (3) codes for each offense:

Types of Weapon/Force Involved
11  -  Firearm (type not stated)
12  -  Handgun
13  -  Rifle
14  -  Shotgun
15  -  Other Firearm
20  -  Knife or Cutting Instrument
30  -  Blunt Object
35  -  Motor Vehicle / Vessel (When used as a weapon)
40  -  Personal Weapons
50  -  Poison
60  -  Explosives
65  -  Fire or Incendiary Device
70  -  Drugs, Narcotics or Sleeping Pills
85  -  Asphyxiation
90  -  Other
95  -  Unknown
99  -  None (Mutually Exclusive to any other value)

Examples:


Example Number Description
1 Three robbers held up a bank. One was armed with a revolver, the second had a sawed-off shotgun, and the third had an automatic machine gun. The entries would be: Handgun (‘12’), Shotgun (‘14’) and Other Automatic Firearm (‘15A’).


Property Sequence Number (P1)

Data Characteristics: 3 Character Numeric

Requirements :


Requirement Requirement Description Error Number Error Message
1 MUST be present – CANNOT be blank. 90019 PROPERTY SEQUENCE NUMBER MUST BE PRESENT–CANNOT BE BLANK
2 MUST be numeric entry (001 through 999) with zero left-fill. Property Sequence Number (P1) distinguishes one property from another. 90020 PROPERTY SEQUENCE NUMBER MUST BE NUMBER ENTRY WITH ZERO LEFT - FILL
3 MUST be unique – CANNOT be duplicated. 25001 MUST BE UNIQUE–CANNOT BE DUPLICATED

Notes:

Each property in an incident must be assigned a unique sequence number from "001" to "999".



Property Sequence Number Reference (P1R)

*** New Data Element in LIBRS 2.5 ***

Data Characteristics: 3 Character Numeric

Requirements :


Requirement Requirement Description Error Number Error Message
1 MUST be present – CANNOT be blank. 90019 PROPERTY SEQUENCE NUMBER MUST BE PRESENT–CANNOT BE BLANK
2 MUST be numeric entry (001 through 999) with zero left-fill. 90020 PROPERTY SEQUENCE NUMBER MUST BE NUMBER ENTRY WITH ZERO LEFT - FILL
3 MUST match the Property Sequence Number of one of the Property Description segments submitted in corresponding incident. 90024 PROPERTY SEQUENCE NUMBER DOES NOT MATCH ANY PROVIDED PROPERTIES’ SEQUENCE NUMBERS

Notes:



Type of Property Loss (14)

Data Characteristics: 1 Character Numeric

Requirements :


Requirement Requirement Description Error Number Error Message
1 MUST be present – CANNOT be blank. 13001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 13004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 When Type of Property Loss (DE 14) is None (1) or Unknown (8), then Data Elements 15 through 22 must be Blank () for all Offenses, except when Louisiana Revised Statute (DE 6) has a Drug Violation Offense (NIBRS 35A) reported.

If Type of Property Loss (14) has a value of None (‘1’) entered when the above case is satisfied, then Suspected Drug Type (20) must have a valid entry.
13052 DATA ELEMENTS 15 - 22 MUST BE BLANK WHEN PROPERTY LOSS CODE = 1 OR 8
3A For NIBRS 35A Offenses, If Offense Attempted/Completed (7) is Attempted (‘A’), then Type of Property Loss (14) MUST be None (‘1’) or Unknown (‘8’). These are the only two data values accepted. 84001, 84003, 84104, 84105, 84107, 84108, 84009, 84010, 84112, 84013, 84014, 84117, 84120 WHEN LRS = 200 AND DE 7 = ‘A’, THEN DE 14 MUST BE A CODE OF ‘1’ OR ‘8’
4 Type of Property Loss (DE 14) MUST be entered if Louisiana Revised Statute (DE 6) has one of the following NIBRS Offense codes and is a ‘Crime Against Property’:
  • 100, 120
  • 200, 210, 220, 240, 250, 270, 280, 290
  • 23A, 23B, 23C, 23D, 23E, 23F, 23G, 23H
  • 26A, 26B, 26C, 26D, 26E
  • 35A, 35B
  • 39A, 39B, 39C, 39D
  • 510
  • 90A, 90Z
13019 DATA CAN ONLY BE ENTERED FOR SPECIFIC OFFENSES
5 For every Property Description code (DE 15) entered into a Property Description Segment (31) having a Type of Property Loss (DE 14) of Recovered (‘5’), there MUST also be a corresponding Property Description Segment (DE 31) with a matching Property Description (DE 15) code and a Type of Property Loss (DE 14) of Stolen/Etc. (‘7’).

This applies to both initial submissions and resubmissions for Incident Reports (Action Type of ‘I’). This rule does not apply to:
  • NIBRS Offense codes of 280 and 250.
  • When a Property Description of Vehicle Parts/Accessories ('38') is subsequently reported as Recovered when a vehicle was stolen, and individual parts within a vehicle were not reported as Stolen.
10072 RECOVERED PROPERTY MUST ALSO BE SUBMITTED AS STOLEN
6 When the Type of Property Loss is…
  • 2 Burned
  • 3 Counterfeited/Forged
  • 4 Destroyed /Damaged/Vandalized
  • 5 Recovered
  • 6 Seized
  • 7 Stolen/Etc.
Then the following data elements in the Property Description Segment (DE 31) must have applicable entries:
  • Property Description (15)
  • Value of Property (16)
  • Date Recovered (17)
  • Number of Stolen Motor Vehicles (18)
  • Number of Recovered Motor Vehicles (19)
  • Suspected Drug Type (20)
  • Estimated Drug Quantity (21)
  • Type of Drug Measurement (22)
13072 DATA ELEMENTS 15 - 22 WERE ALL BLANK WITH THIS PROPERTY LOSS CODE
7 When making a Time-Window Submission (Action Type of ‘W’) or Modifying a previously submitted incident (Action Type of ‘M’), then Type of Property Loss/Etc. (DE 14) must be Recovered (‘5’). 13078 ATTEMPT TO ADD OTHER THAN ‘RECOVERED’ PROPERTY IS NOT ALLOWED
8 When there is only one completed ‘Crime Against Property’ Offense in an incident, any Property Description Segments (31) reported with the incident can contain ONLY values of EITHER:
  • Stolen Property ('7')
  • Unknown ('8')
The incident will be rejected if an agency sends both Stolen Property (‘7’) and Unknown (‘8’) for Type of Property Loss/Etc. within the same incident.
84203, 84304, 84312 WHEN THERE IS ONLY ONE COMPLETED PROPERTY OFFENSE IN AN INCIDENT, A PROPER TY SEGMENT CAN CONTAIN A ‘7’ = STOLEN PROPERTY OR AN ‘8’ = UNKNOWN.THE IN CIDENT WILL REJECT IF AN AGENCY SENDS A ‘7’ AND ALSO AN ‘8’ WITHIN THE SAM
9 To ensure that Drug/Narcotic Offenses (NIBRS 35A and 35B) are properly reported, Property Description (DE 15) CANNOT have a value of Drug/Narcotic Equipment (‘11’) for a Drug/Narcotic Violation of NIBRS 35A. Similarly, Drug/Narcotics (‘10’) CANNOT be entered for a Drug Equipment Violation of (35B). This is enforced by software when there is a single ‘Crime Against Property’ Offense.

However, when an incident contains multiple ‘Crimes Against Property’ Offenses, where, for example, one Offense is a Drug/Narcotic Violation (NIBRS 35A), and the other is a Robbery (NIBRS 120), that involves Drug/Narcotic Equipment (‘11’), it can be entered. In this case, the above edit rule should be bypassed. Similarly, Drugs/Narcotics (‘10’) can be entered along with a Drug Equipment Violation (35B), as long as that property is involved in the Robbery (NIBRS 120).
13087 WITH PROPERTY LOSS = 6 & ONLY DRUG OFFENSE, CANNOT HAVE A DESCRIPTION 11;OR PROPERTY LOSS = 6 & ONLY DRUG EQUIP OFNSE CANNOT HAVE DESCRIPTION 10
10 The Type of Property Loss Code (DE 14) must be applicable to Offense(s) submitted in Louisiana Revised Statutes (DE 6). Refer to Mandatories for the correct values to use for each of the offenses. 10081 THIS PROPERTY LOSS CODE CANNOT EXIST WITH THE OFFENSES SUBMITTED

Notes:

Allowed Entries:


Enter only one (1) code for each Property Description Segment. However, as many property segments as applicable can be submitted per incident:

Types of Property Loss
1  -  None
2  -  Burned
3  -  Counterfeited or Forged
4  -  Destroyed, Damaged or Vandalized
5  -  Recovered
6  -  Seized
7  -  Stolen, Etc.
8  -  Unknown


Property Description (15)


Data Characteristics: 2 Character Alpha/Numeric

Requirements :


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 13004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 If more than one code entered, CANNOT be duplicates. 13006 ERROR - DUPLICATE VALUE = [value]
3 When Pending Inventory (‘88’) is entered, then Value of Property (16) must be Unknown (‘1’, representing $1.00). One dollar is used as a quality assurance edit check that instructs LIBRS to accept the Pending Inventory (‘88’) entry. 13053 PENDING INVENTORY MUST HAVE PROPERTY VALUE OF ‘1’
4 A Property Description (DE 15) code must be entered when the value entered in Type of Property Loss/Etc. (DE 14) contains the following:
  • 2 Burned
  • 3 Counterfeited or Forged
  • 4 Destroyed, Damaged or Vandalized
  • 5 Recovered
  • 6 Seized
  • 7 Stolen/Etc.
13075 MANDATORY FIELD WITH THE PROPERTY LOSS CODE ENTERED
5 For every Property Description code (DE 15) entered into a Property Description Segment (31) having a Type of Property Loss (DE 14) of Recovered (‘5’), there MUST also be a corresponding Property Description Segment (DE 31) with a matching Property Description (DE 15) code and a Type of Property Loss (DE 14) of Stolen/Etc. (‘7’).

This applies to both initial submissions and resubmissions for Incident Reports (Action Type of ‘I’). This rule does not apply to:
  • NIBRS Offense codes of 280 and 250
  • When a Property Description of Vehicle Parts/Accessories ('38') is subsequently reported as Recovered when a vehicle was stolen, and individual parts within a vehicle were not reported as Stolen.
10072 RECOVERED PROPERTY MUST ALSO BE SUBMITTED AS STOLEN

Notes:

Allowed Entries:


Enter one Property Description (DE 15) code per Property Description (31) Segment, but can enter multiple Property Description (31) Segments. Do NOT enter duplicate Property Description (DE 15) codes within an Incident, unless a different Type of Property Loss (DE 14) code is used. An exception would be if there is more than one Drug that was Seized in the Incident. However, rules found in the Mandatory Data Element Requirements must still be followed.

Property Descriptions
01  -  Aircraft
02  -  Alcohol
03  -  Automobiles
04  -  Bicycles
05  -  Buses
06  -  Clothes or Furs
07  -  Computer Hardware or Software
08  -  Consumable Goods
09  -  Credit or Debit Cards
10  -  Drugs or Narcotics
11  -  Drug Narcotic Equipment
12  -  Farm Equipment
13  -  Firearms
14  -  Gambling Equipment
15  -  Heavy Construction or Industrial Equipment
16  -  Household Goods
17  -  Jewelry, Precious Metals
18  -  Livestock
19  -  Merchandise
20  -  Money
21  -  Negotiable Instruments
22  -  Non-negotiable Instruments
23  -  Office-type Equipment
24  -  Other Motor Vehicles
25  -  Purses, Handbags or Wallets
26  -  Radios, TVs, VCRs or Cameras
27  -  Recordings: Audio or Visual
28  -  Recreational Vehicles
29  -  Structures: Single Occupancy Dwellings
30  -  Structures: Other Dwellings
31  -  Structures: Other Commercial/Business
32  -  Structures :Industrial/Manufacturing
33  -  Structures: Public/Community
34  -  Structures: Storage
35  -  Structures: Other
36  -  Tools
37  -  Trucks
38  -  Vehicle Parts or Accessories
39  -  Watercraft
41  -  Aircraft Parts/Accessories
42  -  Artistic Supplies/Accessories
43  -  Building Materials
44  -  Camping/Hunting/Fishing Equipment/Supplies
45  -  Chemicals
46  -  Collections/Collectibles
47  -  Crops
48  -  Documents/Personal or Business
49  -  Explosives
59  -  Firearm Accessories
64  -  Fuel
65  -  Identity Documents
66  -  Identity–Intangible
67  -  Law Enforcement Equipment
68  -  Lawn/Yard/Garden Equipment
69  -  Logging Equipment
70  -  Medical/Medical Lab Equipment
71  -  Metals, Non-Precious
72  -  Musical Instruments
73  -  Pets
74  -  Photographic/Optical Equipment
75  -  Portable Electronic Communications
76  -  Recreational/Sports Equipment
77  -  Other
78  -  Trailers
79  -  Watercraft Equipment/Parts/Accessories
80  -  Weapons–Other
88  -  Pending Inventory
99  -  Special category used by the National UCR program to compile statistics.


Value of Property (16)

Data Characteristics: 9 Character Numeric

Requirements :


Requirement Requirement Description Error Number Error Message
1 MUST be numeric entry with zero or blank left-fill if entered. 13002 CONTAINS NON NUMERIC ENTRY
2 If Value of Property (DE 16) is unknown, must enter a value of Unknown (‘1’, representing $1.00). 13051 PROPERTY VALUE OF ZERO IS NOT ALLOWED
3 A value of zero (‘0’) is allowed only when Property Description (DE 15) codes are the following:

ZERO (‘0’) value is required for the following:
  • 09 Credit/Debit Cards
  • 22 Nonnegotiable Instruments
  • 48 Documents/Personal or Business
  • 65 Identity Documents
  • 66 Identity-Intangible
ZERO (‘0’) value is optional for the following:
  • 77 Other
  • 99 Special Category.
13091 PROPERTY VALUE MUST BE ZERO FOR DESCRIPTION [PROP DESCRIPTION CODE]
4 If a Value of Property (DE 16) has a code entered, then Property Description (DE 15) must be entered. 13054 DATA ELEMENT 15 WAS NOT ENTERED, BUT VALUE ($) WAS
5 For Property Description Segments (DE 31) having Type of Property Loss (DE 14) entries for both Stolen/Etc. (‘7’) and Recovered (‘5’), the Recovered ‘Property’ CANNOT have Value of Property (DE 16) value(s) greater than corresponding Stolen ‘Property’ Value of Property (DE 16) value(s). 10084 RECOVERED PROPERTY VALUE CANNOT BE GREATER THAN THE VALUE WHEN STOLEN
6 When Value of Property (DE 16) contains a value that exceeds a LIBRS assigned threshold amount, a ‘Warning’ message is created. The agency is asked to check if the value entered was a data entry error, or if it was an intended entry.

Also, a Warning message is always produced when the value is $1,000,000 or greater. For example, if the value of a property was $12,000.99 but was inadvertently entered as $1,200,099 in LIBRS submission file, a ‘Warning’ message will be generated. In this case, the cents were entered as whole dollars.
13042 WARNING - PROPERTY DESCRIPTION (DATA ELEMENT 15) HAD A VALUE(DATA ELEMENT 16) THAT EXCEEDED THRESHOLD OF [$ VALUE]

Notes:

Examples:


Example Number Description
1 A man purchases a new power saw from the hardware store. Later that same day someone breaks into his truck and steals the saw. The saw was purchased for $95.73. The value of the property would be rounded to the nearest whole dollar and reported as ‘000000096’- $96.00.


Date Recovered (17)


Data Characteristics: 8 Character Date

Format: MMDDYYYY

Requirements:

Requirement Requirement Description Error Number Error Message
1 Each component of the date must be valid:
  • Months must be 01-12
  • Days must be 01-31
  • Year must include the century (i.e., 19xx, 20xx)
  • Days cannot exceed maximum for the month (e.g., June CANNOT have 31 days)
The date CANNOT be greater than that entered within the ‘Month of Submission’ and ‘Year of Submission’ fields on the data record. For example, if ‘Month of Submission’ and ‘Year of Submission’ are ‘06/1995,’ the recovered date CANNOT contain any date 07/01/1995 or greater.
13007 CANNOT BE EARLIER THAN INCIDENT DATE / HOUR.
2 CANNOT be earlier than Incident Date/Hour (DE 3). 13005 DATE ENTERED MUST BE A VALID CALENDAR DATE
3 If entered, then both Property Description (DE 15) and Value of Property (DE 16) must be entered. 13056 PROPERTY DESCRIPTION(15) AND VALUE(16) MUST BOTH EXIST IF DATA IS PRESENT
4 If entered, Type of Property Loss (DE 14) must be Recovered (‘5’) 13055 PROPERTY LOSS CODE(14) MUST = 5(RECOVERED) FOR DATA TO BE ENTERED
5 Property Description Segments (31) submitted with as part of a Time-Window (Action Type of ‘W’) CANNOT have a Date Recovered (DE 17) before:
  • January 1 of the year prior to the current year
  • The date the agency started submitting Incident-Based Reporting data
For any subsequent Modify (Action Type of ‘M’) submission of a previously submitted Time-Window Submission (Action Type of ‘W’), this edit also applies.
13020 RECOVERED DATE CANNOT PREDATE BASE DATE

Notes:


Number of Stolen Vehicles (18)


Data Characteristics: 2 Character Alpha/Numeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be numeric entry with zero left-fill, if entered. 13002 CONTAINS NON NUMERIC ENTRY
2 MUST be entered if the following three conditions are true:
  • Louisiana Revised Statute (DE 6) has a NIBRS Offense Code of 240
  • Type of Property Loss/Etc. (DE 14) is Stolen (7),
  • Offense Attempted/ Completed (DE 7) must also be Completed ('C')
OR if the following four conditions are true:
  • Property Description (DE 15) has Motor Vehicle codes
  • Type of Property Loss/Etc. (DE 14) is Stolen (7),
  • The Louisiana Revised Statute Number is one of the following
    • 14:67
    • 14:68
    • 14:68.4
  • Offense Attempted/ Completed (DE 7) must also be Completed ('C')
13057, 13058 PROPERTY LOSS(14) MUST BE 7 WITH A MOTOR VEHICLE THEFT OFFENSE CODE OR LRS = 14: 67 OR 14: 68 WITH PROPERTY DESCRIPTION CODES OF ‘03’, ‘05’, ‘24,28, OR 37 ‘ FOR DATA TO BE ENTERED
3 Property Description (DE 15) MUST contain at least one of the following vehicle codes:
  • 03 Automobiles
  • 05 Buses
  • 24 Other Motor Vehicles
  • 28 Recreational Vehicles
  • 37 Trucks
13059 ALL NON VEHICULAR PROPERTY DESCRIPTIONS WERE ENTERED
4 If more than one vehicle code is entered in Property Description (DE 15), then Number of Stolen Vehicles (DE 18) must be equal to or greater than this number of different codes, unless the number of stolen vehicles is Unknown (‘00’). 13088 NUMBER STOLEN IS LESS THAN NUMBER OF VEHICLE CODES
5 If the Louisiana Revised Statute code (DE 6) of ‘14:67’ is submitted without a Qualifier but Property Description (DE 15) is one of the following:
  • 03 Automobiles
  • 05 Buses
  • 24 Other Motor Vehicles
  • 28 Recreational Vehicles
  • 37 Trucks
Then the agency will receive Warning 22065
22065 WARNING - THIS LRS SUBMITTED WITHOUT A QUALIFIER AND DE #15 = ‘03’, ‘05’, ‘24’, ‘28’, OR ‘37’ WILL BE REPORTED AS MOTOR VEHICLE THEFT(240).IF THIS IS NOT THE CORRECT PROPERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE
6 If the Louisiana Revised Statute code of ‘14:68’ is submitted and if Property Description (DE 15) is not equal to:
  • 03 Automobiles
  • 05 Buses
  • 24 Other Motor Vehicles
  • 28 Recreational Vehicles
  • 37 Trucks
Then the agency will receive Warning 22071.
22071 WARNING - THIS LRS SUBMITTED WILL BE REPORTED AS ALL OTHER LARCENY - THEFT OFFENSE(23 H).IF THIS IS NOT THE CORRECT PROPERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE.
7 If Louisiana Revised Statute code (DE 6) of ‘14:68’ is submitted and if Property Description (DE 15) is
  • 03 Automobiles
  • 05 Buses
  • 24 Other Motor Vehicles
  • 28 Recreational Vehicles
  • 37 Trucks.
Then the agency will receive Warning 22072.
22072 WARNING - THIS LRS SUBMITTED AND DE #15 = ‘03’, ‘05’, ‘24’, ‘28’, OR ‘37’ WI LL BE REPORTED AS MOTOR VEHICLE THEFT(240).IF THIS IS NOT THE CORRECT PRO PERTY DESCRIPTION CODE, RESUBMIT WITH CORRECT CODE.
8 Number of Stolen Vehicles (DE 18) must be left blank (G) if the Louisiana Revised Statute (DE 6) Offense is not reported as a Motor Vehicle Theft (NIBRS 240)
  • 03 Automobiles
  • 05 Buses
  • 24 Other Motor Vehicles
  • 28 Recreational Vehicles
  • 37 Trucks
23220 UNDEFINED ERROR

Notes:



Number of Recovered Motor Vehicles (19)

Data Characteristics: 2 Character Alpha/Numeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a numeric entry with zero left-fill if entered. 13002 CONTAINS NON NUMERIC ENTRY
2 MUST be entered if Louisiana Revised Statute (6) has a NIBRS Offense code [as defined on Master LIBRS/LRS Code Table] of 240 or has a hard-coded edit based on Property Description (15) containing a Motor Vehicle code indicating Recovered Property and Type of Property Loss (14) is Recovered (‘5’). 13060 PROPERTY LOSS(14) MUST BE 5 WITH A MOTOR VEHICLE THEFT OFFENSE CODE OR LRS = 14: 67 OR 14: 68 WITH PROPERTY DESCRIPTION CODES OF ‘03’, ‘05’, ‘24, 28, O R ‘ 37 ‘ FOR DATA TO BE ENTERED
3 If number between 01 and 99 is entered, it must be equal to or less than the number reported Stolen in Number of Stolen Motor Vehicles (18). 10073 NUMBER OF RECOVERED VEHICLES CANNOT BE GREATER THAN THE NUMBER STOLEN
4 Entry must be made when Louisiana Revised Statute (6) has a NIBRS Offense code [as defined on Master LIBRS/LRS Code Table] of 240 or hard-coded edit based on Property Description (15) containing Motor Vehicle codes indicating Recovered property and Type of Property Loss (14) is Recovered (‘5’), and Property Description (15) contains a vehicle code. 13061 DATA MUST EXIST WITH A MOTOR VECHICLE THEFT OFFENSE CODE OR LRS = 14: 67 OR 14: 68 WITH PROPERTY DESCRIPTION CODES OF ‘03’, ‘05’, ‘24’, ‘28’ OR ‘37’ AND A PROPERTY LOSS OF 5
5 When ‘01’ to ‘99’ is entered into Number of Recovered Motor Vehicles (19), then Property Description (15) must contain at least one of the following vehicle codes:
  • 03 Automobiles
  • 05 Buses
  • 24 Other Motor Vehicles
  • 28 Recreational Vehicles
  • 37 Trucks
13059 ALL NON VEHICULAR PROPERTY DESCRIPTIONS WERE ENTERED
6 The Number of Recovered Motor Vehicles (19) must be greater than or equal to the number of Property Description (15) entries with motor vehicle designation. For example, if Property Description (15) vehicle codes of Automobiles (‘03’) and Buses (‘05’) have corresponding Type of Property Loss (14) entries of Recovered (‘5’), then the Number of Recovered Motor Vehicles (19) must be at least 2, unless the Number of Recovered Motor Vehicles (19) is Unknown (‘00’). 13089 NUMBER RECOVERED IS LESS THAN NUMBER OF VEHICLE CODES
7 Number of Recovered Motor Vehicles (19) must be left blank if:
  • The LRS Offense is not reported as a Motor Vehicle Theft (NIBRS 240)
OR
  • Type of Property Loss (14) shows NO Recovered ('5') property with a Property Description (15) from the following list of motor vehicle codes:
    • 03 Automobiles
    • 05 Buses
    • 24 Other Motor Vehicles
    • 28 Recreational Vehicles
    • 37 Trucks
23230  

Notes:



Suspected Drug Type (20)

Data Characteristics: 2 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Suspected Drug Type (20) MUST be entered if the following three conditions are true:
  • Louisiana Revised Statutes (DE 6) has a NIBRS offense code of 35A
  • Type of Property Loss (DE 14) has a value of Seized ('6')
  • Property Description (15) has a value of Drugs/Narcotics ('10')
If there are multiple LRS Offenses (6) listed and Drugs/Narcotics (‘10’) was split between the different types of LRS Offenses (6), only enter the Suspected Drug Types (20) applicable to the Offenses listed above.
13065 OFFENSE = DRUG OFFENSE & PROP LOSS = 6 AND DESCRIPTION = 10 MUST EXIST
2 When more than one Suspected Drug Type (20) code is entered, there can be NO duplicates. 13006 ERROR - DUPLICATE VALUE = [value]
3 MUST be a valid code. 13004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
4 When the following conditions are true:
  • Louisiana Revised Statute (6) has a NIBRS Offense code of 35A
  • Type Property Loss (14) is Seized ('10')
  • Property Description (15) is Drugs/Narcotics ('10')
  • Suspected Drug Type (20) is entered
Estimated Quantity (21), Type Drug Measurement (22), and Value of Property (16) must be entered.
13064 WITH DATA ENTERED, SUSPECTED DRUG TYPE(20), QUANTITY(21) AND MEASUREMENT(22) MUST BE PRESENT
5 When the following conditions are true:
  • Louisiana Revised Statute (6) has a NIBRS Offense code of 35A
  • Type Property Loss (14) is None ('1')
Suspected Drug Type (20) is required. However, if Type Property Loss (14) of Seized (‘6’) is also reported, this edit is bypassed.
13092 35 A OFFENSE ENTERED AND ‘1=NONE’ ENTERED;MISSING SUSPECTED DRUG TYPE(20)
6 Second character must be ‘X’ (indicates Counterfeit), or Blank G. 23201 SECOND CHARACTER MUST BE ‘X’ OR BLANK

Notes:


List of Allowed Entries for DE 20 is on the following page:

Allowed Entries:

Enter as many as apply, but do not duplicate codes.

Suspected Drug Types
A  -  'Crack' Cocaine
B  -  Cocaine
C  -  Hashish
1  -  Hash Oil (LIBRS Only). Sent to NIBRS as “C”
D  -  Heroin
E  -  Marijuana
F  -  Morphine
G  -  Opium
H  -  Other Narcotics:
  • Codeine
  • Demerol
  • Dihydromorphinone or Dilaudid
  • Hydrocodone or Percodan
  • Methadone
I  -  LSD
J  -  PCP
K  -  Other Hallucinogens:
  • BMDA or 'White Acid'
  • MT, MDA, or MDMA
  • Mescaline or Peyote
  • Psilocybin
  • STP
L  -  Amphetamines / Methamphetamines
M  -  Other Stimulants:
  • Adipex, Fastine, and Ionamin (Derivatives of Phentermine)
  • Benzedrine
  • Didrex
  • Methylphenidate or Ritalin
  • Phenmetrazine or Preludin
  • Tenuate
N  -  Barbiturates
O  -  Other Depressants:
  • Glutethimide or Doriden
  • Methaqualone or Quaalude
  • Pentazocine or Talwin
P  -  Other Drugs:
  • Antidepressants (Elavil, Triavil, Tofranil, Etc.)
  • Aromatic Hydrocarbons
  • Propoxyphene or Darvon
  • Tranquilizers (Chlordiazepoxide or Librium, Diazepam or Valium, Etc.)
U  -  Unknown Type Drug


Estimated Drug Quantity (21)

Data Characteristics: 13 Character Alpha/Numeric

Format: #########.###

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be numeric entry with Zero (‘0’) or Blank (G) left-fill and right-fill. The decimal fractional quantity must be expressed in thousandths as three digits, and a decimal point must separate the whole part of the number from the fractional part. The decimal point must be the tenth character of the field. 13002 CONTAINS NON NUMERIC ENTRY
2 When Estimated Drug Quantity (21) is entered, Suspected Drug Type (20), Type Drug Measurement (22) and Value of Property (16) must also be entered. 13066 WITH DATA ENTERED, SUSPECTED DRUG TYPE(20) AND MEASUREMENT(22) MUST BE PRESENT
3 Estimated Drug Quantity (21) is valid only if the following three conditions are true:
  • Louisiana Revised Statute (6) has a NIBRS Offense code [as defined on Master LIBRS/LRS Code Table] of 35A
  • Type of Property Loss (14) is Seized ('6')
  • Property Description (15)is Drugs/Narcotics ('10')
13065 OFFENSE = DRUG OFFENSE & PROP LOSS = 6 AND DESCRIPTION = 10 MUST EXIST

Notes:



Type Drug Measurement (22)

Data Characteristics: 2 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code, if entered. 13004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 Type Drug Measurement (22) is used if the following three conditions are true:
  • Louisiana Revised Statute (6) has a NIBRS Offense code 35A
  • Type of Property Loss (14) is Seized ('6')
  • Property Description ('15') is Drugs Narcotics ('10')
13065 OFFENSE = DRUG OFFENSE & PROP LOSS = 6 AND DESCRIPTION = 10 MUST EXIST
3 Each Suspected Drug Type (DE20) can only be measured using it’s corresponding measurement category. 20003 WARNING - INVALID TYPE DRUG MEASUREMENT(DE 22) FOR THE GIVEN SUSPECTED DRUG TYPE(DE 20)
4 When Type Drug Measurement is entered, then Suspected Drug Type (20), Estimated Drug Quantity (21), and Value of Property (16) must also be completed. 13068 WITH DATA ENTERED DRUG TYPE(DATA ELEMENT 20), QUANTITY(DATA ELEMENT 21), AND VALUE(DATA ELEMENT 16) MUST BE PRESENT
5 Estimated Drug Quantity (21) must have a value of ‘000000001.000’ when Type Drug Measurement (22) is Not Reported (‘XX’) and Value of Property (16) is Unknown (‘1’). Submission of a Not Reported(‘XX’) for Type Drug Measurement (22) requires that a value of ‘000000001.000’ also be submitted for Estimated Drug Quantity (21) as a quality assurance check. Once the Type Drug Measurement (22) has been determined, the Incident will need to be resubmitted reflecting the completed data. 13084 WITH A MEASUREMENT OF ‘XX’(NOT REPORTED) DRUG QTY MUST = 00000001.000

Notes:


Allowed Entries:


Type Drug Measurements
Weight Category
GM  -  Gram
KG  -  Kilogram
OZ  -  Ounce
LB  -  Pound

Capacity Category
ML  -  Milliliter
LT  -  Liter
FO  -  Fluid Ounce
GL  -  Gallon

Units Category
DU  -  Dosage Units, Items (Number of Capsules, Pills, Tablets, Etc.)
NP  -  Number of Plants (e.g., Marijuana Plants (Bushes), Etc.)

Other
XX  -  Not Reported or Unknown


Victim Sequence Number (23)

Data Characteristics: 3 Character Numeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be present – CANNOT be blank. 15001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be numeric entry (001 through 999) with zero left-fill. The purpose of Victim Sequence Number is to distinguish one victim from another. 15002 CONTAINS NON NUMERIC ENTRY
3 MUST be unique – can NOT have duplicates. 15051 VICTIM NUMBER ALREADY EXISTS

Notes:



Offense Connected to Victim Sequence Number (24)

Data Characteristics: 3 Character Numeric

Requirements:

Requirement Requirement Description Error Number Error Message
1 MUST be present – CANNOT be blank. 15001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 If the Offense is a Crime Against Person, and the Offense is connected to a Victim, then Type of Victim (25) must be an Individual (‘I’) or Law Enforcement Officer (‘L’). 15064 ENTRY FOR TYPE OF VICTIM MUST BE ‘I’ OR ‘L’ WHEN THIS OFFENSE CODE IS CONNECTED TO THIS VICTIM
4 If the Offense is a Crime Against Society, and the Offense is connected to a Victim, then Type of Victim (25) must be Society (‘S’). 15065 ENTRY FOR TYPE OF VICTIM MUST BE ‘S’ WHEN THIS OFFENSE CODE IS CONNECTED TO THIS VICTIM
5 Each Offense Connected to Victim Sequence Number (24) entered in the Offense Segment (20) must also have a corresponding Victim Sequence Number (23) entered in a Victim Segment (50). 15066 OFFENSE MUST BE SUBMITTED AS SEGMENT 20 RECORD IF VICTIM IS CONNECTED
6 When Offense Connected to Victim Sequence Number (24) relates to the Offense of Simple Assault (NIBRS ‘13B’), there CANNOT be ‘major’ injury codes indicating an Aggravated Assault. The permissible codes are Apparent Minor Injury (‘M’) and None (‘N’). 15079 SIMPLE ASSAULT(13 B) CANNOT HAVE ‘MAJOR INJURIES’
7 Each Offense Segment (20) must have a corresponding Victim segment (50). 10065 EACH SEGMENT 20 MUST HAVE A CORRESPONDING VICTIM SEGMENT
8 Victim CANNOT be connected to Mutually Exclusive or Lesser Included Offenses.
  • Offenses are **Mutually Exclusive** when they CANNOT occur to the same victim in an incident by NIBRS definitions.
  • Offenses are **Lesser Included** when, in the same incident, one Offense is an element of a second Offense, and should not both be reported as having happened to the Victim.
15078 VICTIM CONNECTED TO AN INVALID COMBINATION OF OFFENSES

Notes:


Offenses That Cannot Occur to the Same Victim

The following chart shows Offenses that CANNOT occur to the same victim in the same incident. Each ‘X’ on the chart where offenses intersect denotes that those two offenses CANNOT occur to the same victim in an incident.

Offenses That Cannot Occur to the Same Victim
09A - MurderXXXXX
09B - Negligent ManslaughterXXXXX
11A - Forcible RapeXXXXXXX
11B - Forcible SodomyXXXXXXX
11C - Sexual Assault w/ ObjectXXXXXXX
11D - Forcible FondlingXXXXXXXX
120 - RobberyXXXXXXXXXXXXX
13A - Aggravated AssaultXXXXXXXXX
13B - Simple AssaultXXXXXXXXXX
13C - IntimidationXXXXXXXXXX
23A - Pocket-PickingXX
23B - Purse SnatchingXX
23C - ShopliftingXX
23D - Theft from BuildingXX
23E - Theft from Coin MachineXX
23F - Theft from Motor VehicleXX
23G - Theft of Motor Vehicle PartsXX
23H - All Other LarcenyXX
240 - Motor Vehicle TheftXX
36A - IncestXXXXX
36B - Statutory RapeXXXXX
Space
09A - Murder
09B - Negligent Manslaughter
11A - Forcible Rape
11B - Forcible Sodomy
11C - Sexual Assault w/ Object
11D - Forcible Fondling
120 - Robbery
13A - Aggravated Assault
13B - Simple Assault
13C - Intimidation
23A - Pocket-Picking
23B - Purse Snatching
23C - Shoplifting
23D - Theft from Building
23E - Theft from Coin Machine
23F - Theft from Motor Vehicle
23G - Theft of Motor Vehicle Parts
23H - All Other Larceny
240 - Motor Vehicle Theft
36A - Incest
36B - Statutory Rape

Examples:


Example Number Description
1 Two victims, Victim 001 and Victim 002, were robbed, and Victim 001 was also taken hostage by the Offender with a hand gun in a parking lot. The incident’s Offense Segments could be submitted as follows:
  • Offense 001 -- Aggravated Robbery (14:64) would be connected to Victim 001.
  • Offense 002 -- Aggravated Robbery (14:64) would be connected to Victim 002.
  • Offense 003 -- Second Degree Kidnaping (14:44.1) would be connected to Victim 001.


Type of Victim (25)

Data Characteristics: 1 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 MUST be present – CANNOT be blank. 15001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 When Offense Connected to Victim Sequence Number (24) is a Crime Against Person, and the Offense is connected to a Victim, then Type of Victim (25) must be Individual (‘I’) or Law Enforcement Officer (‘L’). 15064 ENTRY FOR TYPE OF VICTIM MUST BE ‘I’ OR ‘L’ WHEN THIS OFFENSE CODE IS CONNECTED TO THIS VICTIM
4 When Offense is a Crime Against Society, and the Offense is connected to a Victim, then Type of Victim (25) must be Society (‘S’). 15065 ENTRY FOR TYPE OF VICTIM MUST BE ‘S’ WHEN THIS OFFENSE CODE IS CONNECTED TO THIS VICTIM
5 When Offense is a Crime Against Property, and the Offense is connected to a Victim, then Type of Victim (25) CANNOT be Society (‘S’). Type of Victim (25) can only be:
  • I - Individual
  • B - Business
  • F - Financial Institution
  • G - Government
  • R -Religious Organization
  • O - Other
  • U - Unknown
15067 ENTRY FOR TYPE OF VICTIM CANNOT BE ‘S’ WHEN THIS OFFENSE CODE IS CONNECTED TO THIS VICTIM
6 Crimes Against Society can have only one Victim. 10080 CRIMES AGAINST SOCIETY CAN ONLY HAVE ONE VICTIM
7 Type of Victim (25) must be Law Enforcement Officer (‘L’) when submitting certain Louisiana Revised Statute codes 22110 VICTIM TYPE CANNOT BE ‘L’ = LAW ENFORCEMENT OFFICER WHEN USING THIS LRS CODE
8 Type of Victim (25) CANNOT be Law Enforcement Officer (‘L’), unless Offense Connected to Victim Sequence Number (24) is one of the following NIBRS codes:
  • 09A - Murder and Non-negligent Manslaughter
  • 13A - Aggravated Assault
  • 13B - Simple Assault
  • 13C - Intimidation
22251 New Error Message
9 When Type of Victim (25) is Law Enforcement Officer (‘L’) and Offense Connected to Victim Sequence Number (24) is one of the following NIBRS codes:
  • 09A - Murder and Non-negligent Manslaughter
  • 13A - Aggravated Assault
  • 13B - Simple Assault
  • 13C - Intimidation
Incident Date/Hour (3) MUST be populated with a valid hour (00-23) and CANNOT BE BLANK.
22252 New Error Message

Notes:


List of Allowed Entries for DE 25 is on the following page:

Allowed Entries:

Enter only one (1) code per Type of Victim Segment (25):

Type of Victim
I  -  Individual
B  -  Business
F  -  Financial Institution
G  -  Government
L  -  Law Enforcement Officer (LIBRS Only). Sent to NIBRS as “L” starting with 2.5
R  -  Religious Organization
S  -  Society/Public
O  -  Other
U  -  Unknown


Example:


Example Number Description
1 During a bank robbery (Crime Against Property), the Offender pointed a gun at a teller and demanded and received money. The robber also pistol-whipped a customer who stood in his way as he made his getaway from the bank.

Assuming the facts above, there were 3 victims:
  • Victim 001 was the bank which would be coded as a Financial Institution ('F')
  • Victim 002 was the teller which would be coded as Individual ('I')
  • Victim 003 was the customer who was pistol whipped which would be coded as an Individual ('I')


Type of Officer Activity/Circumstance (25A)


New Data Element in LIBRS 2.5

Data Characteristics: 2 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST contain a valid data value when entered. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 When Type of Victim (25) is Law Enforcement Officer (‘L’), then Type of Officer Activity/Circumstance (25A) CANNOT BE BLANK. 10001 MUST BE PRESENT–MANDATORY FIELD
3 When Type of Victim (25) IS NOT Law Enforcement Officer (‘L’) or Individual (‘I’), then Type of Officer Activity/Circumstance (25A) MUST BE BLANK. 10255  


Allowed Entries:

Enter only one (1) code for each Victim Segment:

Type of Officer Activity/Circumstance
01  -  Responding to 'Disturbance Calls' (LIBRS Only) 09A, 13A, 13B, 13C
02  -  Burglaries in Progress or Pursuing Burglary Suspects (LIBRS Only) 09A, 13A, 13B, 13C
03  -  Robberies in Progress or Pursuing Robbery Suspects (LIBRS Only) 09A, 13A, 13B, 13C
04  -  Attempting Other Arrests (LIBRS Only) 09A, 13A, 13B, 13C
05  -  Civil Disorder (LIBRS Only) 09A, 13A, 13B, 13C
06  -  Handling, Transporting, Custody of Prisoners (LIBRS Only) 09A, 13A, 13B, 13C
07  -  Investigating Suspicious Persons or Circumstance 09A, 13A, 13B, 13C
08  -  Ambush - No Warning (LIBRS Only) 09A, 13A, 13B, 13C
09  -  Mentally Deranged Assailant (LIBRS Only) 09A, 13A, 13B, 13C
10  -  Traffic Pursuits and Stops (LIBRS Only) 09A, 13A, 13B, 13C
11  -  All Other (LIBRS Only) 09A, 13A, 13B, 13C


Officer Assignment Type (25B)


** New Data Element in LIBRS 2.5 **

Data Characteristics: 1 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 MUST contain a valid data value when entered. 10256  
2 When Type of Victim (25) is Law Enforcement Officer (‘L’), then Officer Assignment Type (25B) CANNOT BE BLANK. 10257  
3 When Type of Victim (25) IS NOT Law Enforcement Officer (‘L’) or Individual (‘I’), then Officer Assignment Type (25B) MUST BE BLANK. 10258  


Allowed Entries:

Enter only one (1) code for each Victim Segment:

Officer Assignment Types
F  -  Two-Officer Vehicle 09A, 13A, 13B, 13C
G  -  One-Officer Vehicle (Alone) 09A, 13A, 13B, 13C
H  -  One-Officer Vehicle (Assisted) 09A, 13A, 13B, 13C
I  -  Detective or Special Assignment (Alone) 09A, 13A, 13B, 13C
J  -  Detective or Special Assignment (Assisted) 09A, 13A, 13B, 13C
K  -  Other (Alone) 09A, 13A, 13B, 13C
L  -  Other (Assisted) 09A, 13A, 13B, 13C


Officer ORI, Other Jurisdiction (25C)


** New Data Element in LIBRS 2.5 **

Data Characteristics: 9 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a valid 9-character NCIC number, where the last 2 positions of the ORI must reflect ‘00’ for all state and local agencies. 10259  
2 When Type of Victim (25) IS NOT Law Enforcement Officer (‘L’) or Individual (‘I’), then Officer ORI, Other Jurisdiction (25C) MUST BE BLANK. 10254  

Notes:


Allowed Entries:

Enter only (1) code for each Victim Segment:

Acceptable Data Values:

A thru Z (Uppercase letter only), or 0 thru 9



Age of Victim [At Time Incident Occurred] (26)

Data Characteristics: 3 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 MUST be present when Type of Victim (25) is Individual (‘I’) or Law Enforcement Officer (‘L’). 15053 MUST BE PRESENT WHEN VICTIM TYPE(25) = ‘I’ OR ‘L’
2 Type of Victim (25) MUST be Individual (‘I’) or Law Enforcement Officer (‘L’) for data to be entered. 15058 VICTIM TYPE(25) MUST BE ‘I’ OR ‘L’ FOR DATA TO BE ENTERED
3 When Relationship of Victim to Offender (35) contains a relationship of Spouse (‘SE’), then the Victim CANNOT be less than 10 years old. 15050 VICTIM IS SPOUSE, BUT AGE IS LESS THAN 10
4A Exact Age: MUST be a valid code if alpha characters, i.e., NN, NB, or BB. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
4B Exact Age: A single two-character age must be in first two positions of the field. The third position must be blank. 15008 EXACT AGE MUST BE IN FIRST TWO POSITIONS
5A Estimated Age: MUST be 2 numeric digits, and have a trailing ‘E’. 15009 ESTIMATED AGE MUST HAVE ‘E’ IN LAST POSITION
5B Estimated Age: Age CANNOT be an estimate if Date of Birth of Victim (L26) is entered, and Incident Date/Hour (3) is an actual Incident Date (that is, not a Report date (‘R’)). 25010 AGE CANNOT BE ESTIMATE IF DATE OF BIRTH AND INCIDENT DATE IS KNOWN
5C Estimated Age: The estimated age CANNOT be Unknown (‘00’) and have a trailing ‘E’. 15022 ESTIMATED AGE CANNOT BE ‘00’ = UNKNOWN
6 Statutory Rape Victim’s Age (26) must be 12 years to 16 years. 15081 STATUTORY RAPE OFFENSES REQUIRE A VICTIM WHO IS AT LEAST 13 YEARS OF AGE BUT NO OLDER THAN 16 YEARS OLD

Notes:


Allowed Entries:

Enter only (1) code for each Victim Segment:

Valid Ages of Victims
NN  -  Under 24 hours (Neonate)
NB  -  1-6 Days Old (New Born)
BB  -  7-364 Days Old (Baby)
01 to 98  -  Years Old (Age in Years)
99  -  Over 98 Years Old
00  -  Unknown

Example:


Example Number Description
1 If the victim was 18 years old, enter ‘18’.
2 If the victim appeared 25 to 30 years old, average the age range to get 27.5, then round down and enter ‘27E’.


Date of Birth of Victim (L26)


Data Characteristics: 8 Character Date

Format: MMDDYYYY

Requirements:


Requirement Requirement Description Error Number Error Message
1 Each component of the date must be valid:
  • Months must be 01-12
  • Days must be 01-31
  • Year must be four digits
  • Days CANNOT exceed maximum for the month (e.g., June CANNOT have 31 days)
  • Date CANNOT be greater than that entered within the Month of Data Submission and Year of Data Submission field on the data record
EG: Month of Data Submission and Year of Data Submission are ‘06/2014’, the Date of Birth of Victim (L26) CANNOT contain any date 07/01/2014 or greater.
25030 DATE ENTERED MUST BE A VALID CALENDAR DATE
2 MUST be on or before Incident Date/Hour (3). 25031 MUST BE ON OR BEFORE INCIDENT DATE AND HOUR
3 If entered, and Incident Date/Hour (3) contains the actual incident date, then Age of Victim (26) at the time of the incident must be an exact age. 25010 AGE CANNOT BE ESTIMATE IF DATE OF BIRTH AND INCIDENT DATE IS KNOWN
4 Type of Victim (25) must be Individual (‘I’) or Law Enforcement Officer (‘L’) for data to be entered. 15058 VICTIM TYPE(25) MUST BE ‘I’ OR ‘L’ FOR DATA TO BE ENTERED

Notes:



Sex of Victim (27)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 MUST be present if Type of Victim (25) is Individual (‘I’) or Law Enforcement Officer (‘L’). 15053 MUST BE PRESENT WHEN VICTIM TYPE(25) = ‘I’ OR ‘L’
3 Type of Victim (25) must be Individual (‘I’) or Law Enforcement Officer (‘L’) for data to be entered in Sex of Victim (27). 15058 VICTIM TYPE(25) MUST BE ‘I’ OR ‘L’ FOR DATA TO BE ENTERED
4 Sex of Victim (27) must be Male (‘M’) or Female (‘F’) to be Connected to Offense codes of Forcible Rape (‘11A’) and Statutory Rape (‘36B’). 15069 VICTIM SEX MUST BE ‘M’ OR ‘F’ FOR AN 11 A OR 36 B OFFENSE

Notes:



Allowed Entries:

Enter only (1) code for each Victim Segment:

Sex of Victim
M  -  Male
F  -  Female
U  -  Unknown


Race of Victim (28)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 MUST be present if Type of Victim (25) is Individual (‘I’) or Law Enforcement Officer (‘L’). 15053 MUST BE PRESENT WHEN VICTIM TYPE(25) = ‘I’ OR ‘L’
3 Type of Victim (25) MUST be Individual (‘I’) or Law Enforcement Officer (‘L’) for data to be entered. 15058 VICTIM TYPE(25) MUST BE ‘I’ OR ‘L’ FOR DATA TO BE ENTERED

Notes:



Allowed Entries:

Enter only (1) code for each Victim Segment:

Race of Victim
W  -  White
B  -  Black
I  -  American Indian / Alaskan Native
A  -  Asian
P  -  Native Hawiian or Other Pacific Islander
U  -  Unknown


Ethnicity of Victim (29)


Data Characteristics: 1 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 Type of Victim (25) MUST be Individual (‘I’) or Law Enforcement Officer (‘L’) in order for data to be entered into Ethnicity of Victim (29). 15058 VICTIM TYPE(25) MUST BE ‘I’ OR ‘L’ FOR DATA TO BE ENTERED

Notes:


Allowed Entries:


Enter only (1) code for each Victim Segment:

Ethnicity of Victim
H  -  Hispanic Origin
N  -  Not of Hispanic Origin
U  -  Unknown


Resident Status of Victim (30)

Data Characteristics: 1 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 Type of Victim (25) MUST be Individual (‘I’) or Law Enforcement Officer (‘L’) for data to be entered. 15058 VICTIM TYPE(25) MUST BE ‘I’ OR ‘L’ FOR DATA TO BE ENTERED

Notes:


Allowed Entries:


Enter only (1) code for each Victim Segment:

Resident Status of Victim
R  -  Resident
N  -  Nonresident
U  -  Unknown


Aggravated Assault/Homicide Circumstance Nos. 1 and 2 (31)


Assault on Law Enforcement Officer (Shaded Brown) is a new Aggravated Assault and Non-Negligent Manslaughter Circumstance,beginning with LIBRS Spec 2.5.

Data Characteristics: 2 Character Numeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST contain numeric entry with ZERO left-fill. 15002 CONTAINS NON NUMERIC ENTRY
2 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 When more than one code is entered within Aggravated Assault/ Murder category, there can be NO duplicates. 15006 ERROR - DUPLICATE VALUE = [value]
4 MUST be entered if Louisiana Revised Statute (6) has a NIBRS Offense code of :
  • 13A
  • 09A, 09B or 09C
Offense Connected to Victim Sequence Number (24) MUST relate to one of the above offenses.
15019 DATA CAN ONLY BE ENTERED FOR SPECIFIC OFFENSES
5 Unknown Circumstances (‘10’) is mutually exclusive with all other codes, that is, no other code can be entered. Enter Unknown (‘10’) ONLY if no other code applies. 15056 ONLY ONE VALUE GREATER OR EQUAL TO ‘10’ CAN BE ENTERED
6 No more than (1) circumstance category (that is, Aggravated…, Negligent…, Justifiable…) can be entered. 15056 ONLY ONE VALUE GREATER OR EQUAL TO ‘10’ CAN BE ENTERED
7 When Assault/Homicide Circumstances (31) is Other Felony Involved (‘08’), then the incident must have two or more Offenses. 15080 WHEN HOMICIDE / ASSAULT(DATA ELEMENT 31) IS ‘08,’ INCIDENT MUST HAVE 2 OR MORE OFFENSES
8 Aggravated Assault CANNOT use Mercy Killing (‘07’), as this code does not relate to Aggravated Assault. 15062 INVALID AGGRAVATED ASSAULT / HOMICIDE FOR AGGRAVATED ASSAULT OFFENSE(13 A)


Aggravated Assault and Non-Negligent Manslaughter Circumstances

Requirement Requirement Description Error Number Error Message
9 Enter up to two codes for the Aggravated Assault, Murder and Non-Negligent Manslaughter Circumstances when Louisiana Revised Statute (6) has a NIBRS Offense code [as defined on Master LIBRS/LRS Code Table] of 09A or 13A. 31008  


Negligent Manslaughter Circumstances

Requirement Requirement Description Error Number Error Message
10 Enter only one code for Negligent Manslaughter Circumstances (31) when Louisiana Revised Statue (6) has a NIBRS Offense code [as defined on Master LIBRS/LRS Code Table] of 09B. 31009  
11 If Non-Negligent Circumstances (31) is Child Abuse (‘40’), then the Victim that is Connected to this Offense must have an age that equals NN NB BB 01-16 01-16, with a trailing ‘E’. 22120 AGE DOES NOT INDICATE CHILD IS THE VICTIM CONNECTED TO THIS OFFENSE


Justifiable Homicide Circumstances

Requirement Requirement Description Error Number Error Message
12 Enter only one code for Justifiable Homicide Circumstances when Louisiana Revised Statute (6) has a NIBRS Offense code [as defined on Master LIBRS/LRS Code Table] of 09C. 31010  
13 When Criminal Killed by Private Citizen (‘20’) or Criminal Killed by Police Officer (‘21’) is entered, then Additional Justifiable Homicide Circumstances (32) MUST be entered. 15055 ADDITIONAL JUSTIFIABLE HOMICIDE IS MANDATORY WITH A ‘20’ OR ‘21’ ENTERED
14 When Justifiable Homicide (NIBRS Code 09C) is reported, no other offense may be reported in the Incident Report. 12066 NO OTHER OFFENSE CAN BE SUBMITTED WITH AN 09 C(JUSTIFIABLE HOMICIDE) OFFENSE


Notes:

Allowed Entries:


Aggravated Assault/Homicide Circumstances
Aggravated Assault and Non-Negligent Manslaughter Circumstances
01  -  Argument 13A, 09A
02  -  Assault on Law enforcement Officer(s) 13A, 09A (Must be entered if Victim Type = 'L')
03  -  Drug Dealing 13A, 09A
04  -  Gangland 13A, 09A
05  -  Juvenile Gang 13A, 09A
06  -  Domestic Violence 13A, 09A
07  -  Mercy Killing (Not applicable to aggravated assault) 09A
08  -  Other Felony Involved 13A, 09A
09  -  Other Circumstances 13A, 09A
10  -  Unknown Circumstances 13A, 09A
40  -  Child Abuse (LIBRS Only) to NIBRS as code '09' 13A, 09A

Negligent Manslaughter Circumstances
30  -  Child Playing with Weapon 09B
31  -  Gun-Cleaning Accident 09B
32  -  Hunting Accident 09B
33  -  Other Negligent Weapon Handling 09B
34  -  Other Negligent Killing 09B
40  -  Child Abuse (LIBRS Only) to NIBRS as code '09' 09B

Justifiable Homicide Circumstances
20  -  Criminal Killed by Private Citizen 09C
21  -  Criminal Killed by Police Office 09C

Examples:


Example Number Description
1 Two rival juvenile street gangs rumble over ‘turf’ rights to sell drugs and one of the gang members is killed. Possible entries are:
  • 01 - Argument
  • 03 - Drug Dealing
  • 05 - Juvenile Gang
While all three would apply, there is a limit of two entries. Therefore, the two most descriptive codes (as determined by the reporting agency) should be used. In this case, the reporting agency entered ‘03’ and ‘05’.


Additional Justifiable Homicide Circumstance (32)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 When this Data Element (32) is entered and Type of Victim (25) is Individual (‘I’), Aggravated Assault/Homicide Circumstance (31) MUST show one of the following Justifiable Homicide (09C) Circumstances:
  • 20 Criminal Killed by Private Citizen
  • 21 Criminal Killed by Police Officer
15057, 13058 WHEN DATA ELEMENT 32 IS ENTERED, DATA ELEMENT 31 MUST EQUAL ‘20’ OR ‘21’ UN LESS TYPE OF VICTIM IS EQUAL TO ‘L’ = LAW ENFORCEMENT OFFICER

Allowed Entries for Justifiable Homicide:


Enter only (1) code for Justifiable Homicide (NIBRS 09C):

Justifiable Homicide Circumstance
A  -  Criminal Attacked Police Officer and That Officer Killed Criminal
B  -  Criminal Attacked Police Officer and Criminal Killed by Another Police Officer
C  -  Criminal Attacked by Civilian
D  -  Criminal Attempted Flight from a Crime
E  -  Criminal Killed in the Commission of a Crime
F  -  Criminal Resisted Arrest
G  -  Unable to Determine / Not Enough Information


Examples:


Example Number Description
1 In resisting arrest, a fugitive pulled a gun and fired two times in the direction of two police officers who were attempting to take him into custody. Neither officer was hit, but both drew their weapons and returned fire, killing the fugitive. As this was a Justifiable Homicide (NIBRS 09C), Criminal Killed by Police Officer (‘21’) should be entered into Data Element 31.

Assuming the facts above, the possible entries for Data Element 32 are:
  • A - Criminal Attacked Police Officer and That Officer Killed Criminal
  • B - Criminal Attacked Police Officer and Criminal Killed by Another Police Officer
  • F - Criminal Resisted Arrest
As only one code can be entered into this Data Element (32), the most descriptive code (as determined by the reporting agency) should be used. In this case, the reporting agency entered Criminal Attached Police Officer and That Officer Killed Criminal(‘A’).


Type of Injury (33)


Data Characteristics: 1 Character Alpha

Requirements:


Requirment Requirement Description Error Number Error Message
1 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 If more than one code entered, CANNOT be a duplicate. 15006 ERROR - DUPLICATE VALUE = [value]
3 None (‘N’) is mutually exclusive with any other value entered. That is, None ‘N’ is to be used only if no other code applies. 15007 ERROR - MUTUALLY EXCLUSIVE VALUE = [value]
4 MUST be entered if Louisiana Revised Statute (6) is a Crime Against Person and has a NIBRS Offense code of:
  • 100, 120
  • 11A, 11B, 11C, 11D
  • 210
  • 13A, 13B
  • 90Z
Offense Connected to Victim Sequence Number (24) MUST relate to one of the above offenses.
15019 DATA CAN ONLY BE ENTERED FOR SPECIFIC OFFENSES
5 When Offense Connected to Victim Sequence Number (24) relates to the Offense of Simple Assault (NIBRS ‘13B’), there CANNOT be major injury codes which would indicate an Aggravated Assault. Permissible codes are Apparent Minor Injury (‘M’) and None (‘N’). 15079 SIMPLE ASSAULT(13 B) CANNOT HAVE ‘MAJOR INJURIES’
6 When the Offense Connected to Victim Sequence Number (24) relates to the Offense of Aggravated Assault (NIBRS ‘13A’), then Type of the Injury cannot be ‘M’ or ‘N’ with the Type of Weapon/Force Involved = ‘Personal Weapon (40)’. 90029 INVALID TYPE OF WEAPON / FORCE INVOLVED(DATA ELEMENT 13) OR INJURY TYPE(DATA ELEMENT 33) WITH AN OFFENSE OF NIBRS = 13 A;INJURY TYPE(DATA ELEMENT 33) CANNOT BE ‘M’ or ‘N’ WITH THE GIVEN TYPE OF WEAPON / FORCE = ‘PERSONAL WEAPON’

Notes:


Allowed Entries:


Enter only (1) code for each Victim Injury Segment; however, can submit as many Victim Injury Segments (51) as applicable:

Type of Injury
N  -  None
B  -  Apparent Broken Bones
I  -  Possible Internal Injury
L  -  Severe Laceration
M  -  Apparent Minor Injury
O  -  Other Major Injury
T  -  Loss of Teeth
U  -  Unconsciousness



Data Characteristics: 3 Character Numeric

Requirements:


Requirment Requirement Description Error Number Error Message
1 MUST be entered if Louisiana Revised Statute (6) is a Crime Against Person, and has a NIBRS Offense code of:
  • 09A, 09B, 09C
  • 100, 120
  • 11A, 11B, 11C, 11D
  • 13A, 13B, 13C
  • 36A, 36B
  • 90Z
Offense Connected to Victim Sequence Number (24) MUST relate to one of the above offenses.
15059 NEED A CRIME AGAINST PERSON OR ROBBERY FOR DATA TO BE ENTERED
2 MUST be numeric entry with zero left-fill, if entered. 15002 CONTAINS NON NUMERIC ENTRY
3 Type of Victim (25) MUST be Individual (‘I’) or Law Enforcement Officer (‘L’) for data to be entered. 15058 VICTIM TYPE(25) MUST BE ‘I’ OR ‘L’ FOR DATA TO BE ENTERED
4 If more than one number entered, then this Data Element (34) CANNOT be a duplicate. 15006 ERROR - DUPLICATE VALUE = [value]
5 ‘000’ may only be entered when there is only one Offender Segment (40) submitted and nothing was known about identity and number of offender(s). 15068 RELATIONSHIP CANNOT BE ENTERED WHEN RELATED TO OFFENDER NUMBER ‘000’
6 A corresponding Offender Segment (40) must be present. 10070 THE CORRESPONDING OFFENDER RECORD MUST BE PRESENT
7 When a Victim is connected to a Crime Against Person or Robbery Offense, all Offender Sequence Numbers (36) MUST also be entered in Offender Number to be Related (34). If the Victim is related to the Offender in more than one way, use the closest relationship. 10085 WHEN CONNECTED, EACH VICTIM MUST BE CONNECTED TO ALL OFFENDERS

Notes:


Examples:


Example Number Description
1 If Victim 001’s relationship to Offender 004 is to be reported, enter ‘004’.


Relationship of Victim to Offender (35)


Data Characteristics: 2 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Every Offender indicated in Offender Number to be Related (34) requires an entry in Relationship of Victim to Offender (35), except when the Offender Sequence Number (36) is Unknown (‘000’). This field MUST be Blank (G) in instances where ‘000’ is entered. 15060 RELATIONSHIP MUST BE ENTERED WHEN AN OFFENDER NUMBER(34) EXISTS
2 MUST be a valid code. 15004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 Husbands and wives (that is, spouses) must be at least 10 years of age. 15050 VICTIM IS SPOUSE, BUT AGE IS LESS THAN 10
4 Husbands and wives (that is, spouses) must be at least 10 years of age. 14050 OFFENDER IS SPOUSE, BUT AGE IS LESS THAN 10
5 If DE 35 is ‘VO’ (Victim was Offender), then DE 27 (Sex of Victim) and DE 38 (Sex of Offender) MUST match. 14053 SEX OF VICTIM AND OFFENDER DOES NOT REFLECT THE RELATIONSHIP
6 The Age of Victim and Age of Offender MUST reflect the implied relationship.

The following Implied Age Difference Between Victims and Offenders where victim Must be Younger:
  • CH - Victim was Child
  • GC - Victim was Grandchild
  • BE - Victim was Babysitee (the Baby)
The following Implied Age Difference Between Victims and Offenders where victim Must be Older:
  • PA - Victim was Parent
  • GP - Victim was Grandparent
The following Implied Age Difference Between Victims and Offenders where victim Must be Same Age:
  • VO - Victim was Offender
The following Implied Age Difference Between Victims and Offenders where victim Must be At Least 10 Yrs Old:
  • SE - Victim was Spouse
  • ES - Victim was Estranged Spouse
  • CS - Victim was Common-Law Spouse
  • XS - Victim was Ex-Spouse
  • NM - Victim was Non-Married Live-In
14054 AGE OF VICTIM AND OFFENDER DOES NOT REFLECT THE RELATIONSHIP
7 Relationship CANNOT be entered when Offender Number to be Related (34) is Unknown (‘000’). 15068 RELATIONSHIP CANNOT BE ENTERED WHEN RELATED TO OFFENDER NUMBER ‘000’
8 When Victim was Offender (‘VO’) is entered, a minimum of two Victims Segments (50) and two Offender Segments (40) MUST be submitted.

‘VO’ indicates situations such as brawls and domestic disputes where all of the participants in the incident were Victims and Offenders of the same Offense.
  • EG: Assaults or double murders where two people kill each other.
In most cases, each Victim is also the Offender; therefore, every Victim Segment (50) will contain a ‘VO’ code. However, there may be some situations where only one of the Victims is also the Offender, but where the other Victim(s) are not also the Offender(s)
  • EG: A victim who is not an Offender could be an innocent bystander in a barroom brawl, or a child who is victimized as a result of the parents domestic dispute
15070 WHEN ‘VO’ RELATIONSHIP IS PRESENT, MUST HAVE TWO OR MORE VICTIMS AND OFFEND
9 When entered, Victim was Offender (‘VO’) can only be entered once in a Victim Segment (50) and can refer to an Offender only once. Since ‘VO’ points to himself/herself, a Victim CANNOT at the same time be two Offenders. 15071 ONLY ONE ‘VO’ RELATIONSHIP PER VICTIM
10 When entered, Victim was Offender (‘VO’) can only be entered once in a Victim Segment (50) and can refer to an Offender only once. Since ‘VO’ points to himself/herself, a Victim CANNOT at the same time be two Offenders. 15074 ONLY ONE ‘VO’ RELATIONSHIP CAN BE ASSIGNED TO A SPECIFIC OFFENDER
11 When the related Offender has ‘Unknown’ values entered for Age, Sex and Race, the relationship must be Relationship Unknown (‘RU’). This edit ensures a logical relationship. For example, if Brother (‘SB’) was entered fro Relationship of Victim to Offender (25), then Age, Sex and Race would NOT be Unknown values. 15072 WHEN OFFENDER AGE / SEX / RACE ARE UNKNOWN, RELATIONSHIP MUST BE ‘RU’ = UNKNOWN
12 In a multiple Offender incident, a Victim CANNOT have a relationship of Spouse (‘SE’) to more than one Offender. 15075 ONLY ONE ‘SE’ RELATIONSHP PER VICTIM
13 In a multiple Victim incident, two or more Victims CANNOT have a Victim relationship of Spouse (‘SE’) to the same Offender. 15076 ONLY ONE ‘SE’ RELATIONSHIP CAN BE ASSIGNED TO A SPECIFIC OFFENDER
14 MUST be entered if Louisiana Revised Statute (6) is a Crime Against Person, and has a NIBRS Offense code of:
  • 09A, 09B, 09C
  • 100, 120
  • 11A, 11B, 11C, 11D
  • 13A, 13B, 13C
  • 36A, 36B
  • 90Z
Relationship of Victim to Offender (35) MUST be Blank (G) when ‘000’ is entered into Offender Number to be Related (34).
15059 NEED A CRIME AGAINST PERSON OR ROBBERY FOR DATA TO BE ENTERED

Notes:

List of Allowed Entries for DE 35 is on the following page:

Allowed Entries:


MUST enter ONE code for each Victim Segment (50). MUST enter relationship of each Victim to each Offender when Offense is a Crime Against Person or a Robbery against a Victim:

Relationships of Victims to Offenders
Within Family
SE  -  Victim Was Spouse
CS  -  Victim Was Common-Law Spouse
PA  -  Victim Was Parent
SB  -  Victim Was Sibling
CH  -  Victim Was Child
GP  -  Victim Was Grandparent
GC  -  Victim Was Grandchild
IL  -  Victim Was In-Law
SP  -  Victim Was Stepparent
SC  -  Victim Was Stepchild
SS  -  Victim Was Step-Sibling (stepbrother or stepsister)
OF  -  Victim Was Other Family Member
NM  -  Non-Married Live-in (LIBRS Only) Sent to NIBRS as 'CS'

Outside Family, But Known to Victim
VO  -  Victim Was Offender
AQ  -  Victim Was Acquaintance
FR  -  Victim Was Friend
NE  -  Victim Was Neighbor
BE  -  Victim Was Babysittee (the baby)
BG  -  Victim Was Boyfriend/Girlfriend
XB  -  Victim Was Ex-Boyfriend/Girlfriend (LIBRS Only). Now Maps to 'XR'; Sent to NIBRS as 'BG'
CF  -  Victim Was Child of Boyfriend or Girlfriend
HR  -  Homosexual Relationship *no longer used*
XS  -  Victim Was Ex-Spouse
EE  -  Victim Was Employee
ER  -  Victim Was Employer
OK  -  Victim Was Otherwise Known
ES  -  Victim Was Estranged Spouse (LIBRS Only) Sent to NIBRS as 'SE'
XR  -  Victim was from an Ex Relationship

Not Know By Victim
RU  -  Relationship Unknown
ST  -  Victim Was Strange

Other
VO  -  Victim Was Offender


Examples:


Example Number Description
1 An employee assaulted his employer (a person) with his fists. Victim was Employer (ER) should be entered.
2 Two unknown subjects rob a male and a female couple. Victim was Stranger (‘ST’) should be entered to indicate the relationship of each Victim to each Offender.


Offender Sequence Number (36)


Data Characteristics: 3 Character Numeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be present – CANNOT be blank. 14001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be numeric entry with zero left-fill.

Offender Sequence Number (36) distinguishes one Offender from another and identifies a situation where nothing was known about the number of Offenders, or who they were.
  • EG: A corpse was found in a ditch and there were no eyewitnesses or other information that could provide data about possible Offenders. In this case, Unknown ('000') would be entered
  • However, if five Offenders were seen running from the scene, then five Offender records would be submitted, each with a difference Offender Sequence Number (36)
14002 CONTAINS NON NUMERIC ENTRY
3 If an incident is Exceptionally Cleared (4), then Unknown (‘000’) CANNOT be entered.

Unknown (‘000’) indicates that nothing is known about the Offender(s) regarding number and any identifying information. One of the criteria for Exceptionally Clearing (4) an incident is that at least one of the Offenders be known.
14057 OFFENDER SEQUENCE NUMBER CANNOT BE UNKNOWN IF INCIDENT CLEARED EXCEPTIONALL
4 For a Justifiable Homicide (NIBRS 09C), at least one of the Offenders must have ‘known’ information for Age, Sex, and Race. Consequently, Unknown (‘000’) is not valid as an Offender Sequence Number (36). 14059 OFFENDER DATA MUST BE PRESENT IF OFFENSE CODE IS JUSTIFIABLE HOMICIDE/09C
5 If the number is Unknown (‘000’), no other Offender Segments (40) can be submitted. 14055 OFFENDER ‘000’ EXISTS–CANNOT SUBMIT MORE OFFENDERS
6 MUST be UNIQUE - CANNOT be duplicated. 14051 DUPLICATE OFFENDER SEGMENT ON TAPE
7 When Offender Sequence Number (36) is Unknown (‘000’), Offender Suspected of Using/Gaming Motivation (8) must be Not Applicable (‘N’) and Bias Motivation/Bias Crime Type (8A) must be None (‘88’). 81400 WHEN DE 36 = 000 ‘, THEN DE 8 MUST BE ‘ N ‘ AND DE 8A MUST BE ‘ 88 ‘.’

Notes:

Examples:


Example Number Description
1 A corpse with five bullet holes in it was found in an abandoned warehouse. There were no witnesses to the crime, or suspects.
  • A single Offender Segment (40) should be submitted with '000' entered into Offender Sequence Number (36) and with no entries in Data Elements 37 through 39.
  • Offender Suspected of Using (8) must be Not Applicable ('N') and Bias Motivation/Bias Crime Type (8A) must be None '88'
2 Two Offenders were seen fleeing the scene of a burglary, but because they were wearing ski masks, their Age, Sex, and Race could not be determined.
  • Two Offender Segments (40) should be submitted: the first with Offender Sequence Number '001' and the second with '002'.
  • Applicable Unknown codes should be entered into Data Elements 37, 38 and 39.
  • Offender Suspected of Using (8) MUST be Not Applicable ('N') and Bias Motivation/Bias Crime Type (8A) MUST be None ('88')


Age of Offender [At Time of Incident] (37)


Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be present when Offender Sequence Number (36) is other than Unknown (‘000’). 14001 MUST BE PRESENT–MANDATORY FIELD
2 CANNOT be entered when Offender Sequence Number (36) is Unknown (‘000’). 14052 CANNOT BE PRESENT WHEN OFFENDER NUMBER IS ‘000’ UNKNOWN
3 When an incident is Cleared Exceptionally (4), at least one of the Offenders MUST have known values in Age, Sex and Race. 14058 AT LEAST ONE OFFENDER MUST HAVE KNOWN VALUES
4 For a Justifiable Homicide (NIBRS 09C) at least one of the Offenders MUST have known information for Age, Sex and Race. 14059 OFFENDER DATA MUST BE PRESENT IF OFFENSE CODE IS JUSTIFIABLE HOMICIDE/09C
5 If Relationship of Victim to Offender (35) contains a relationship of Spouse (‘SE’), then the Offender CANNOT be less than 10 years old. 14050 OFFENDER IS SPOUSE, BUT AGE IS LESS THAN 10
6A Exact Age: MUST contain numeric entry of 00-99. 14056 OFFENDER EXACT AGE MUST BE 2 NUMERIC DIGITS
6B Exact Age: A single, two-character Age MUST be in first two positions of the field. The third position must be Blank (G). 14008 EXACT AGE MUST BE IN FIRST TWO POSITIONS
7A Estimated Age: MUST be 2 numeric digits, and have a trailing ‘E’. 14009 ESTIMATED AGE MUST BE 2 NUMERIC DIGITS, AND HAVE A TRAILING ‘E’
7B Estimated Age: Age CANNOT be an estimate if Date of Birth of Offender (L37) is entered, and Incident Date/Hour (3) is an actual Incident Date (that is, not a Report Date (‘R’)). 24010 AGE CANNOT BE ESTIMATE IF DATE OF BIRTH AND INCIDENT DATE IS KNOWN
7C Estimated Age: Estimated Age CANNOT be Unknown (‘00’) and have a trailing ‘E’. 14022 ESTIMATED AGE CANNOT BE ‘00’ UNKNOWN AND HAVE A TRAILING ‘E’

Notes:

Allowed Entries


Enter only one code per Offender Segment (40):

Age of Offender
01-98  -  Age in years
99  -  Over 98 Years Old
00  -  Unknown

Examples:

Example Number Description
1 If the Victim, or a witness, reported the Offender’s Age as between 25 and 30 years old, enter ‘27E’ (the average of 25 and 30 is 27.5, round down to get an estimated age of 27).


Date of Birth of Offender (L37)


Data Characteristics: 8 Character Date

Format: MMDDYYYY

Requirements:


Requirement Requirement Description Error Number Error Message
1 Each component of the date must be valid:
  • Months must be 01-12
  • Days must be 01-31
  • Year must be four digits
  • Days CANNOT exceed maximum for the month (e.g., June CANNOT have 31 days)
  • Date CANNOT be greater than that entered within the Month of Data Submission and Year of Data Submission field on the data record
EG: Month of Data Submission and Year of Data Submission are ‘06/2014’, the Date of Birth of Victim (L26) CANNOT contain any date 07/01/2014 or greater.
24030 DATE ENTERED MUST BE A VALID CALENDAR DATE
2 Date of Birth of Offender (L37) MUST be before Incident Date/Hour (3). 24031 MUST BE ON OR BEFORE INCIDENT DATE AND HOUR
3 If entered, and Incident Date/Hour (3) contains the actual Incident Date, then Age of Offender (at Time of Incident) (37) must be an exact age. 24010 AGE CANNOT BE ESTIMATE IF DATE OF BIRTH AND INCIDENT DATE IS KNOWN

Notes:



Sex of Offender (38)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be present when Offender Sequence Number (36) is other than Unknown (‘000’). 14001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 14004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 CANNOT be entered when Offender Sequence Number (36) is Unknown (‘000’). 14052 CANNOT BE PRESENT WHEN OFFENDER NUMBER IS ‘000’ UNKNOWN
4 When an incident is Cleared Exceptionally (4), at least one of the Offenders MUST have known values in Age, Sex and Race. 14058 AT LEAST ONE OFFENDER MUST HAVE KNOWN VALUES
5 For a Justifiable Homicide (NIBRS 09C) at least one of the Offenders MUST have known information for Age, Sex and Race. 14059 OFFENDER DATA MUST BE PRESENT IF OFFENSE CODE IS JUSTIFIABLE HOMICIDE/09C

Notes:


Allowed Entries:


Enter only (1) code per Offender Segment (40):

Sex of Offender
M  -  Male
F  -  Female
U  -  Unknown

Examples:


Example Number Description
1 The witness caught only a fleeting glance of the Offender and, therefore, was unable to report the Offender’s Sex. The entry should be Unknown (‘U’).


Race of Offender (39)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be present when Offender Sequence Number (36) is other than Unknown (‘000’). 14001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 14004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 CANNOT be entered when Offender Sequence Number (36) is Unknown (‘000’). 14052 CANNOT BE PRESENT WHEN OFFENDER NUMBER IS ‘000’ UNKNOWN
4 When an incident is Cleared Exceptionally (4), at least one of the Offenders MUST have known values in Age, Sex and Race. 14058 AT LEAST ONE OFFENDER MUST HAVE KNOWN VALUES
5 For a Justifiable Homicide (NIBRS 09C) at least one of the Offenders MUST have known information for Age, Sex and Race. 14059 OFFENDER DATA MUST BE PRESENT IF OFFENSE CODE IS JUSTIFIABLE HOMICIDE/09C

Notes:


Allowed Entries:


Enter only (1) code per Offender Segment (40):

Race of Offender
W  -  White
B  -  Black
I  -  American Indian / Alaskan Native
A  -  Asian/Pacific Islander
U  -  Unknown


Ethnicity of Offender (39A)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 If entered, MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:


Allowed Entries


Enter only (1) code per Offense Segment (40):

Ethnicity of Arrestee
H  -  Hispanic Origin
N  -  Not of Hispanic Origin
U  -  Unknown


Arrestee Sequence Number (40)


Data Characteristics: 3 Character Numeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be numeric entry of 001 to 999 with Zero left-fill. 16002 CONTAINS NON NUMERIC ENTRY
3 MUST BE UNIQUE–CANNOT BE DUPLICATED 26001 MUST BE UNIQUE–CANNOT BE DUPLICATED
4 Number of Arrestees (40) CANNOT be greater than number of Offenders. 16056 THIS ARRESTEE EXCEEDED THE NUMBER OF OFFENDERS (nn) ON THE INCIDENT

Notes:


Examples:


Example Number Description
1 If two persons were arrested in connection with a previously submitted incident, two Arrestee Segments should be submitted: one with Arrestee Sequence Number ‘001’ and the other with ‘002’.


Arrestee Name (L40)


Data Characteristics: 20 Character Alpha

Format: (Last Name)(Suffix,(First Name)(Middle Name)

Suffix includes standard suffixes used to distinguish between generations (for example, Sr, Jr, III, II).

Do not include titles (for example, MD, M.E., Ph.D., Esq., etc.)

Requirements:


None


Notes:



Arrest Number/Local Booking Number for Arrest (41)


Data Characteristics: 12 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be left-justified with blank right-fill if under 12 characters in length. 16016 MUST BE LEFT JUSTIFIED–BLANK DETECTED IN FIRST POSITION
3 Valid character combinations can include A-Z, 0-9, and hyphens. For example, 89-123-SC is valid, but 89+123*SC or ‘89-123 sc’ is invalid. 16017 CANNOT HAVE CHARACTERS OTHER THAN A - Z, 0 - 9, HYPHEN AND / OR BLANKS
4 MUST be blank right-fill if under 12 characters in length. CANNOT have embedded Blanks (G) between the first and last character entered. 16015 CANNOT HAVE EMBEDDED ‘BLANKS’ BETWEEN FIRST AND LAST NON - BLANK CHARACTERS
5 If more than one code entered, CANNOT BE A DUPLICATE. 16006 ERROR - DUPLICATE VALUE =

Notes:



Arrest Date (42)


Data Characteristics: 8 Character Date

Format: MMDDYYYY

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 Each component of the date must be valid:
  • Months must be 01-12
  • Days must be 01-31
  • Year must be four digits
  • Days CANNOT exceed maximum for the month (e.g., June CANNOT have 31 days)
  • Date CANNOT be greater than that entered within the Month of Data Submission and Year of Data Submission field on the data record
EG: Month of Data Submission and Year of Data Submission are ‘06/2014’, the Date of Birth of Victim (L26) CANNOT contain any date 07/01/2014 or greater.
16005 DATE ENTERED MUST BE A VALID CALENDAR DATE
3 CANNOT be earlier than Incident Date/Hour (3). 16065 ARREST DATE CANNOT BE BEFORE THE INCIDENT START DATE
4 Arrestee Segments (60) submitted as Time-Window Submission (Action Type of Time Window (‘W’)) CANNOT have Arrest Date (42) earlierthan the Agency’s Base Date.

This also applies to any subsequent Modify Submission (‘M’) of a previously submitted Time-Window Submission (‘W’).
16020 ARREST DATE CANNOT PREDATE BASE DATE

Notes:



Type of Arrest (43)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:


Allowed Entries:


Enter only one code per Arrest Segment:

Type of Arrest
O  -  On-View Arrest (taken into custody without a warrant or previous incident report.)
S  -  Summoned / Cited (not taken into custody)
T  -  Taken Into Custody (based on warrant and/or previously submitted incident report.)


Multiple Arrestee Segment Indicator (44)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:

Allowed Entries:


Enter only one (1) code per Arrestee Segment:

Multiple Arrestee Segment Indicator
M  -  Multiple
C  -  Count Arrestee
N  -  Not Applicable


Examples:


Example Number Description
1 After a suspect’s apprehension for robbery, it was learned that he was also responsible for five additional robberies within the jurisdiction.
  • One Arrestee Segment (60) was keyed into the local computer, along with the Incident Numbers of the six incidents
  • The local computer then generated six Arrestee Segments (60) which were duplicates except for their Incident Numbers
  • Five of the Arrestee Segments (60) had Multiple ("M") and one had Count Arrestee ("C") entered into Multiple Arrestee Segment Indicator (44)
  • Each of the six robberies is cleared.
2 If the suspect’s arrest did not clear additional incidents, the entry should be Not Applicable (“N”).


Louisiana Revised Statute Number of Arrest (45)


Data Characteristics: 12 Character Alpha

Format: TT:SSSS.S/P-I

  Louisiana Revised Statute Format
TT Title
SSSS.S Section
PPP/I Subpart, or
Subpart with Qualifier, or
Qualifier, or
Juvenile Qualifier, and An Inchoate Modifier, if applicable, would be indicated
by a dash with a data value behind the LRS Code that defines the offense.**


Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code on Master LIBRS/LRS Code Table. This code does not have to match one of the code(s) entered for Louisiana Revised Statute (6) within Offense Segments (6) submitted in an Incident Report. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 The Louisiana Revised Statute (6) CANNOT be Justifiable Homicide (14:20), because this Offense does not result in a subsequent arrest of the Offender. 16070 JUSTIFIABLE HOMICIDE CANNOT BE AN ARREST OFFENSE CODE
4 An incident CANNOT have arrests when Louisiana Revised Statute (6) is Justifiable Homicide (LRS 14:20, or NIBRS (09C).
A Justifiable Homicide never involves an arrest of the Offender (the person who committed the Justifiable Homicide).
16069 NO ARRESTEE RECORDS ALLOWED FOR A JUSTIFIABLE HOMICIDE

Notes:



Agency Supplied NIBRS Code For Arrest (N45)

Data Characteristics: 3 Character AlphaNumeric

Requirements:


Requirement Requirement Description Error Number Error Message
1 If the value of LIBRS Spec Indicator (C12) is ‘2.5’, then EVERY Offense Segment (20) in the data submission MUST have an Agency Supplied NIBRS Code (N6). 45001  
2 MUST be a valid code. 45002 MUST be a valid code.


Arrest Connection to Offense (L45)


Data Characteristics: 15 Character Alpha

Requirements:


MUST be a valid Offense Sequence Number (L6). The Offense Segment (20) referred to by this Data Element (L45) MUST exist.


Notes:



Arrestee was Armed With [At Time of Arrest] (46)


Data Characteristics: 3 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 If more than one code entered, CANNOT BE A DUPLICATE. 16006 ERROR - DUPLICATE VALUE =
4 Unarmed (‘01’) is mutually exclusive with any other value. That is, it is to be used ONLY when no other code applies. 16007 ERROR - MUTUALLY EXCLUSIVE VALUE = [value]
5 The third character must be either Blank (G) or Automatic (‘A’). 16054 AUTOMATIC INDICATOR MUST BE BLANK OR ‘A’
6 If the firearm is Automatic, add Automatic (‘A’) as the third character of code; valid only with the following codes:
  • 11 - Firearm
  • 12 - Handgun
  • 13 - Rifle
  • 14 - Shotgun
  • 15 - Other Firearm
16055 WEAPON TYPE MUST = 11, 12, 13, 14, OR 15 FOR AN ‘A’ IN THE AUTO INDICATOR

Notes:

Allowed Entries:


Enter as many codes as apply. However, DO NOT enter the same code more than once for the same Arrestee:

Arrestee was Armed With
01  -  Unarmed
11  -  Firearm (Type Not Stated)
12  -  Handgun
13  -  Rifle
14  -  Shotgun
15  -  Other Firearm
16  -  Lethal Cutting Instrument (switchblade knife, martial arts 'stars', Etc.)
17  -  Club, Blackjack or Brass Knuckles


Examples:


Example Number Description
1 When a man was arrested, he had in his possession a .357-Magnum handgun and a penknife. The entry should be Handgun (‘12’). Because a small pocket knife is not generally considered to be a ‘weapon’, it does not qualify for reporting to LIBRS.
2 A female resisted arrest using a liquor bottle and a chair as a weapon before being subdued. The entry for LIBRS should be Unarmed (‘01’). Although the subject used items as weapons, they were not commonly known weapons.


Age of Arrestee [At Time of Arrest] (47)


Data Characteristics: 3 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 If age is under 18, then Data Element #52 (Disposition of Arrestee Under 18) must be entered.

Note: As of January 1st, 2020, all offenders under the age of 18 are considered juveniles.
16052 DISPOSITION MUST BE ENTERED WHEN AGE IS 17 AND YOUNGER
3 EXACT AGE: Must contain numeric entry of 00-99. 16064 ARRESTEE AGE MUST BE NUMERIC DIGITS
4 EXACT AGE: A single, two-character Age MUST be in first two positions of the field. The third position must be Blank (G). 16008 EXACT AGE MUST BE IN FIRST TWO POSITIONS
5 EXACT AGE: When Age is unknown, don’t confuse Over 98 Years Old (‘99’) with Unknown (‘00’). Whenever Over 98 Years Old (‘99’) is entered, a warning message is produced. 16041 WARNING - ARRESTEE HAD AN AGE OF 99 OR OLDER
6 ESTIMATED AGE: MUST be 2 numeric digits, and have a trailing ‘E’. 16009 ESTIMATED AGE MUST HAVE ‘E’ IN LAST POSITION
7 ESTIMATED AGE: Age CANNOT be an estimate if Date of Birth of Arrestee (47) is reported. 26010 AGE CANNOT BE ESTIMATED IF DATE OF BIRTH IS KNOWN
8 ESTIMATED AGE: The estimated Age CANNOT be Unknown (‘00’) and have a trailing ‘E’. 16022 ESTIMATED AGE CANNOT HAVE ‘OO’ = UNKNOWN
9 When Juvenile Qualifiers are used, Age of Arrestee (47) must be ‘01’ thru ‘17’ for the following Juvenile Qualifiers:
  • (JU:RUN) Runaway Offense (90I)
  • (JU:UNG) Ungovernable (90C)
  • (JU:CUR) Curfew (90B)
  • (JU:TRU) Truancy (90Z)


Note: As of January 1st, 2020, all offenders under the age of 18 are considered juveniles.
22100 AGE MUST BE ‘01’ - ‘17’ FOR JUVENILE OFFENSES

Notes:

Allowed Entries


Enter only one code per Arrest Segment (60):

Age of Arrestee
01-98  -  Age in years
99  -  Over 98 Years Old
00  -  Unknown

Examples:


Example Number Description
1 An Arrestee refused to give his Date of Birth, but he appeared to be 35 to 40 years old. Possible entries would be Unknown (‘00’) or an estimated 37 years old (‘37E’). Use the latter when possible.


Date of Birth of Arrestee (L47)


Data Characteristics: 8 Character Date

Format: MMDDYYYY

Requirements:


Requirement Requirement Description Error Number Error Message
1 Age CANNOT BE ESTIMATED when Date of Birth is Known. If the following two conditions are true:
  • The age is reported as Estimated (with trailing 'E') in Age of Arrestee at the Time of Arrest (47)
  • The agency also reports Date of Birth of Arrestee (L47)
This incident will be rejected. When Date of Birth is known, Age CANNOT be estimated.
26010 AGE CANNOT BE ESTIMATED IF DATE OF BIRTH IS KNOWN
2 AGE CANNOT BE UNKNOWN if Date of Birth (L47) is Known. If the following two conditions are true:
  • Age of an Arrestee (at Time of Arrest) is reported as Unknown ('00')
  • Date of Birth of Arrestee (L47) is also reported
This incident will be rejected. If Date of Birth is Known, Age CANNOT be unknown.
22105 AGE CANNOT BE UNKNOWN IF DATE OF BIRTH IS KNOWN

Notes:



Sex of Arrestee (48)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. Although Unknown (‘U’) is a valid code for Victim and Offender sex, it is NOT valid for Arrestees. 16067 INVALID ARRESTEE SEX VALUE

Notes:


Allowed Entries


Enter only (1) code per Arrest Segment:

Age of Arrestee
M  -  Male
F  -  Female


Race of Arrestee (49)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Must be present – CANNOT be Blank (G). 16001 MUST BE PRESENT–MANDATORY FIELD
2 MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:


Allowed Entries


Enter only (1) code per Arrest Segment (60):

Race of Arrestee
W  -  White
B  -  Black
I  -  American Indian/Alaskan Native
A  -  Asian or Pacific Islander
U  -  Unknown


Ethnicity of Arrestee (50)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 If entered, MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:


Allowed Entries


Enter only (1) code per Arrest Segment (60):

Ethnicity of Arrestee
H  -  Hispanic Origin
N  -  Not of Hispanic Origin
U  -  Unknown


Resident Status of Arrestee (51)

Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 If entered, MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE

Notes:


Allowed Entries


Enter only (1) code per Arrest Segment (60):

Resident Status of Arrestee
R  -  Resident
N  -  Nonresident
U  -  Unknown


Disposition of Arrestee Under 17 (52)


Data Characteristics: 1 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 MUST be a valid code. 16004 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
2 MUST be entered if Arrestee Age is Under 18.

Note: As of January 1st, 2020, all offenders under the age of 18 are considered juveniles.
16052 DISPOSITION MUST BE ENTERED WHEN AGE IS 17 AND YOUNGER
3 CANNOT be entered if Arrestee Age is 18 or Over. 16053 FOR AGE 18 AND OLDER DISPOSITION SHOULD NOT BE ENTERED
4 Disposition of Arrestee Under 17 (52) MUST be entered, when Age of Arrestee (47) indicated an Age for a Juvenile. Note that when Age is for a juvenile, the Disposition of Arrestee Under 17 (52) MUST be entered. 16040 WARNING - NO DISPOSITION FOR POSSIBLE JUVENILE ARRESTEE

Notes:


Allowed Entries


Enter only (1) code per Arrest Segment (60) for Juveniles only:

Disposition of Arrestee Under 17
D  -  Handled Within Department and Released.
J  -  Referred to Juvenile Court or Probation Department
W  -  Referred to Welfare Agency
P  -  Referred to Other Police Agency
A  -  Referred to Criminal or Adult Court

Examples:


Example Number Description
1 The Arrestee, age 13, was apprehended for vandalizing a school, then released to his parents with a warning. The entry should be Handled Within the Department and Released (‘D’).
2 The Arrestee, age 16, was arrested for rape, and turned over to the Adult Court to be tried as an adult. The entry would be Referred to Criminal or Adult Court (‘A’).


Location of Incident (Geographical Coordinates) (L53)


Data Characteristics: 12 Character Alpha/Numeric

Format: DDMMSSDDMMSS

First Six (6) Characters in Longitude First Six (6) Characters in Latitude
DDDegressDDDegress
MMMinutesMMMinutes
SSSecondsSSSeconds

Requirements:


Requirement Requirement Description Error Number Error Message
1 If entered, the field MUST contain 12 numeric places. NO spaces allowed. 20200 MUST CONTAIN 12 NUMERIC PLACES

Notes:


Allowed Entries


Not required for LIBRS Releases 1.0/1.1. or 2.0, unless agency uses geographical coordinates to track incidents. Entry should either be valid geographical coordinates, or Blank (G). If agencies submit zeroes, program will produce errors because zeroes are numeric.



Station/Division/Precinct Identifier (L54)


Data Characteristics: 6 Character Alpha

Requirements:

None


Notes:



Arrest Transaction Number (ATN) for Louisiana (L55)


Data Characteristics: 15 Character Alpha/Numeric

Requirements:

MUST be present if fingerprints are submitted to the Bureau of Identification of the Louisiana State Police.


Notes:



Control Data Elements



Segment Descriptor (C1)


Data Characteristics: 2 Character Numeric

Requirements:

Requirement Requirement Description Error Number Error Message
1 DE C1 must be present – CANNOT be blank. 20001 MUST BE PRESENT–MANDATORY FIELD
2 DE C1 must be a valid code. 20002 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 DE C1 must identify a segment of proper length. 20015 END OF SEGMENT MARKER EXPECTED–END OF SEGMENT MARKER NOT FOUND

Notes:


Allowed Entries for Data Element C1:

Value Segment Descriptors Value Segment Descriptors
00 Submission Header 41 Offender Using
01 Zero Records 50 Victim
10 Administration 51 Victim Injury
11 Administration Modification 52 Victim/Offender Relation
20 Offense 60 Arrestee
30 Property 61 Arrestee Armed
31 Property Description 62 Arrestee Statute
32 Property Modification 63 Arrestee Modification
33 Property/Offense 99 Submission Trailer
40 Offender    


Submitting Agency (C2)


Data Characteristics: 20 Character Alpha

Requirements:


Requirement Requirement Description Error Number Error Message
1 Agencies submitting Incident Data must be in either ‘Test’, ‘Production’, or ‘Certified’ LIBRS Status. 20010 MUST BE A VALID AGENCY

Notes:



Submission Date (C3)


Data Characteristics: 8 Character Date

Format: MMDDYYYY

Requirements:

Requirement Requirement Description Error Number Error Message
1 DE C3 must be present – CANNOT be blank. 20001 MUST BE PRESENT–MANDATORY FIELD
2 Each component of the date MUST be valid.
Months must be 01-12, days must be 01-31, and year must include the century (i.e., 19xx, 20xx).
In addition, days CANNOT exceed maximum for the month (EG: June CANNOT have 31 days).
20025 DATE ENTERED MUST BE A VALID CALENDAR DATE
3 The date must be greater than that entered within Reporting Period (C4) 20026 REPORTING PERIOD CANNOT EXCEED THE DATE OF SUBMISSION

Notes:



Reporting Period (C4)


Data Characteristics: 6 Character Date

Format: MMYYYY

Requirements:

Requirement Requirement Description Error Number Error Message
1 DE C4 must be present – CANNOT be blank. 20001 MUST BE PRESENT–MANDATORY FIELD
2 Each component of the date MUST be valid.
Months must be 01-12, days must be 01-31, and year must include the century (i.e., 19xx, 20xx).
In addition, days CANNOT exceed maximum for the month (EG: June CANNOT have 31 days).
20025 DATE ENTERED MUST BE A VALID CALENDAR DATE
3 The date CANNOT be greater than that entered within Date of Submission (C3) 20026 REPORTING PERIOD CANNOT EXCEED THE DATE OF SUBMISSION
4 Reporting Period date cannot be before the Incident Date. 20060 REPORTING PERIOD DATE CANNOT PRECEDE INCIDENT DATE

Notes:



Action Type (C5)


Data Characteristics: 1 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 DE C5 must be present – CANNOT be blank. 20001 MUST BE PRESENT–MANDATORY FIELD

Notes:


Allowed Entries for Data Element C5:

Action Type Action Performed by LIBRS/NIBRS
I Incident Report
Incident Reports submitted with an Action Type of “I” are new incidents that are being reported to the LIBRS/NIBRS databases for the first time)
A Add Arrest
Action Type “A” submissions are used to add an arrest to an incident that has previously been reported with an Action Type of “I”. Action Type “A” can only be used if incident has already been submitted and there are no changes in other segments of the incident, that is, the agency is simply adding an arrest segment to the already submitted incident
M Modify
Action Type “M” segments are used for Time-Window Submission correction for an Exceptional Clearance, Recovered Property or Arrests). It can alsobe used to modify exceptional clearance indicator and/or exceptional clearance date when incident has already been submitted.
D Delete Action
Type “D” segments are used to delete previously submitted incidents. It is often used when updates or changes are reported to a previously submitted incident. An Action Type “D” segment will delete all existing incident data, allowing the reporting agency to re-submit the incident containing the updated information
W Time-Window Submission
Action Type “W” is used only when reporting an incident that occurred prior to the reporting agency’s “base date” as defined in the Guidelines. An agency’s base date is usually the date when the agency first started reporting incident-based data to LIBRS/NIBRS. The Time-Window Submission can report one of the following:
      - Exceptional Clearance
      - Exceptional Clearance Date
      - Recovered Property
      - An Arrest


Clearance Indicator (C6)


For Time Window Submissions, ONLY

Data Characteristics: 1 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 If Action Type (C5) is ‘W’ (Time-Window) DE C6 must be present – CANNOT be blank. 20001 MUST BE PRESENT–MANDATORY FIELD
2 DE C6 must be a valid code. 20002 INVALID DATA VALUE–NOT ON LIBRS VALIDATION TABLE
3 Clearance Indicator (DE C6) must be Blank (G) when Action Type is not ‘W’ (Time-Window). 16058 MUST BE BLANK WHEN ACTION TYPE IS NOT ‘W’ (WINDOW)

Notes:


Allowed Entries for Data Element C6:

  Clearance Indicator
Y Yes - Submit “Y”, if this is the first Arrestee Segment (60) submitted for an Incident. By submitting a “Y”, the Arrest clears an Incident that happened prior to the date the agency began submitting Incident-Based Data to the LIBRS/NIBRS system (that is, a Time-Window case that is not on the :LIBRS/NIBRS database).
N No - Submit ‘N’, if a previous Arrest Segment (60) was already submitted for an Incident. (That is, the case has already been cleared for an Incident that occurred since the agency’s base data, and is in the LIBRS/NIBRS database).


Number of Segments Transferred (C7)


Data Characteristics: 6 Character Numeric

Requirements:

Requirement Requirement Description Error Number Error Message
1      
2 DE C7 must have a value of 3 or more. 20030 MUST BE 3 OR GREATER
3 DE C7 must be equal to the total number of segments within the data submission file 20031 MUST BE EQUAL TO THE TOTAL NUMBER OF SEGMENTS WRITTEN TO THE TAPE.

Notes:


Allowed Entries: Any integer greater than or equal to 3.



End of Segment Marker (C8)


Data Characteristics: 2 Character Alpha

Requirements:

Requirement Requirement Description Error Number Error Message
1 DE C8 must be present – CANNOT be blank. 20001 MUST BE PRESENT–MANDATORY FIELD
2 Segment must be present and be ‘ZZ’. 20029 END OF SEGMENT MARKER, MUST BE EQUAL TO ‘ZZ’

Note: This field is used to provide LIBRS with a way to determine where an end of record occurs. In the event of an error in record length this will allow the LIBRS system to find the start of the next record and possibly recover from the error. The "End of Segment" marker is the same for all segments, two capitol Z's.


Allowed Entries: “ZZ” only.



Padding (C9)


Data Characteristics: Character Alpha/Numeric

Requirements:

Requirement Requirement Description
1 Must be Blank (G) if fixed length records are submitted. MUST be one newline character (ASCII 13; CR, LF, or CRLF) if variable length records are submitted.
2 If Fixed-Length records are used, add padding from the End of Segment Marker (C8) to exactly column 150.
3 Segment 00 MUST have both Padding to column 150 and a new line charachter (ASCII 13; CR, LF, or CRLF)

Notes:


Allowed Entries: Blank spaces or the newline character (ASCII 13).



Software ID (C10)


Data Characteristics: 5 Characters Alpha/Numeric

Requirements:

Requirement Requirement Description
1 Contains Identification of software used to generate the LIBRS data submission


Software Version (C11)


Data Characteristics: 10 Characters Alpha/Numeric

Requirements:

Requirement Requirement Description
1 Contains Version of software used to generate the LIBRS data submission


LIBRS Spec Indicator (C12)


*** New Data Element ***

Data Characteristics: 3 Characters Alpha/Numeric

Requirements:

Requirement Requirement Description
1 Indicates the LIBRS Spec is to be used by WinLIBRS when validating a data submission